Inspections List
Adding Multiple Inspector Signatures to Inspections
Purpose Statement The Multiple Inspector Signatures feature allows fire departments to document and capture digital signatures from all inspectors who participate in team inspections. This feature ensures accurate accountability, meets compliance ...
Inspector Scheduled To
Purpose Statement The "Inspector Scheduled To" feature allows Fire Prevention Managers to assign inspections to a scheduled performer while maintaining the original assigned owner. This dual-assignment system enables tactical reassignments for ...
Inspection List - Bulk Action: Print and Mail Inspection Reminder
Purpose Statement This feature enables fire prevention and inspection personnel to efficiently generate and print inspection reminder notices in bulk for scheduled inspections. The Print and Mail functionality streamlines the process of creating ...
Inspection Record - Signatures and Service To
Purpose Statement This feature enables inspection personnel to capture required signatures from various contacts during inspections and document service delivery to property stakeholders. The signature functionality ensures proper authorization and ...
Inspections List - Bulk Action: Print
Purpose Statement The Bulk Action: Print feature allows users to efficiently generate and print multiple completed inspection reports simultaneously from the Inspections List. This functionality streamlines the process of creating hard copies for ...
Inspections List - Bulk Action: Delete, Download & Sync
Purpose Statement This feature enables users to efficiently manage multiple inspections simultaneously through three key bulk actions: deleting unwanted inspections, downloading inspections for offline use, and manually syncing inspection data when ...
Inspection Record - Bulk Permit Renewal
Purpose Statement The Bulk Permit Renewal feature allows inspectors to efficiently renew multiple permits during a single inspection process. This streamlined workflow eliminates the need to process permits individually, saving time and ensuring all ...
Inspection Record - Occupancy Log
Purpose Statement The Occupancy Log feature allows fire inspection personnel to document detailed records and chronological entries during property inspections. This tool enables inspectors to maintain comprehensive documentation of inspection ...
Inspections List - Bulk Action: Modify Scheduled Inspections
Purpose Statement The bulk modification feature allows users to efficiently update multiple scheduled inspections simultaneously from the Inspections List page. This functionality streamlines the process of making changes to inspection schedules, ...
Reviewing and Changing Inspection Forms Before Completion
Purpose Statement This feature allows inspectors to review and modify the inspection form selection before finalizing an inspection. This ensures the correct form is used for documentation, maintaining accuracy and compliance with departmental ...
Delete Completed Inspection
Purpose Statement This feature allows authorized users to delete completed fire inspections from the system. Unlike standard inspection deletions which permanently remove records, completed inspection deletions archive the records while maintaining ...
Inspection Request from Community Connect Portal
Purpose Statement This feature allows community members to request inspections through the Community Connect Portal, creating a streamlined process for inspection scheduling and communication between the public and fire department personnel. The ...
Re-Open Completed Inspections
Purpose Statement This feature allows authorized users to re-open previously completed inspections when modifications or corrections are needed. Re-opening an inspection creates a new version while preserving the original completed inspection in an ...
Mobile Food Vendor Inspections - Best Practice
Purpose Statement The purpose of this guide is to provide Fire Prevention personnel with a standardized best practice for managing mobile food vendors that operate within their jurisdiction. This process enables efficient tracking, inspection ...
Inspection Data Sharing
Purpose Statement The Inspection Data Sharing feature enables Fire/EMS departments to share inspection data with other First Due clients, allowing authorized users to view in-progress and completed inspections across organizational boundaries. This ...
Inspections List - Bulk Action: Sending Inspection Reminder
Purpose Statement The Inspection Reminder bulk action allows users to efficiently send email notifications to property contacts for scheduled inspections directly from the Inspections List or My Inspections pages. This feature streamlines ...
Adding and Updating Contacts and Adding Addendum in Previously Completed Inspections
Purpose Statement This feature allows users to manage contact information and add supplementary documentation (addendums) to inspections that have already been completed. This functionality ensures that critical contact updates and additional ...
Backdating Inspections
Purpose Statement This feature allows authorized users to modify the scheduled or completed dates of inspections to reflect accurate historical records. Backdating inspections is essential for maintaining compliance documentation when inspections are ...
Starting a Non-schedule Inspection
Purpose Statement The purpose of this feature is to provide Fire/EMS personnel with multiple flexible entry points to initiate unscheduled inspections directly within the First Due system. This capability enables field personnel and administrative ...
Starting a Scheduled Inspection
Purpose Statement This article demonstrates the multiple locations within the Fire/EMS software platform where users can initiate a scheduled inspection. Understanding these various entry points helps inspectors efficiently access and begin their ...
Resuming an Inspection
Purpose Statement To guide users through the process of resuming an In Progress inspection within the Fire/EMS software platform. This feature allows inspectors to continue work on partially completed inspections, ensuring continuity and preventing ...
Inspections: "Ready for Review"
Purpose Statement The "Ready for Review" inspection status enables a structured review workflow for fire prevention inspections by allowing users without completion permissions to submit their work for supervisor approval. This feature ensures ...
Inspections List - Bulk Actions: Send Email
Purpose Statement The bulk email feature allows Fire Prevention personnel to efficiently send inspection reports and related documents to property owners, business contacts, and other stakeholders. This functionality streamlines communication by ...
Emailing Inspection, Permits, and Invoices together
Purpose Statement This feature allows users to efficiently send inspection reports along with their associated permits and invoices in a single email communication. This streamlines administrative processes by eliminating the need for multiple ...
Create Invoice When Recording an Inspection
Purpose Statement To enable inspectors to generate invoices directly within inspection records, streamlining the billing process and ensuring accurate linkage between inspection activities and associated fees. This feature eliminates the need for ...
Offline Inspections
Purpose Statement The Offline Inspections feature enables fire department personnel to conduct and document fire inspections using the First Due Mobile App when internet connectivity is unreliable or unavailable. This ensures inspection workflows can ...
Inspections Map
Purpose Statement The Inspections Map provides a visual, geographic representation of all scheduled, in-progress, and completed inspections within your jurisdiction. This interactive mapping tool allows fire prevention officers and inspection ...
Inspection Record - Reinspection
Purpose Statement To provide fire and EMS personnel with a comprehensive guide for documenting reinspections in the system. This process allows inspectors to efficiently track and resolve previous violations, ensuring compliance with fire safety ...
Inspection Record - Schedule Reinspection
Purpose Statement The Schedule Reinspection feature enables fire prevention officers and inspection personnel to efficiently schedule follow-up inspections when violations or failed checklist items are identified during initial inspections. This ...
Inspection Record - Occupancy Section
Purpose Statement The Occupancy section within Inspection Records allows users to capture and update critical building occupancy information during inspection activities. This feature enables real-time data collection that automatically synchronizes ...
Inspection Record - Pre-planning
Purpose Statement This feature allows Fire/EMS personnel to update pre-plan data while conducting an inspection, ensuring that critical occupancy information remains current and accurate. This integration streamlines the inspection process by ...
Inspection Record - Violations History
Purpose Statement The Violations History feature allows inspectors to view and review all current and lifetime violations for an occupancy during the inspection recording process. This tool provides comprehensive violation tracking to ensure ...
Inspection Report - Viewing, Printing, and Sending an Inspection Report
Purpose Statement This feature enables users to view, print, and electronically send completed inspection reports to relevant parties. It provides flexibility in report formatting, attachment inclusion, and distribution methods to streamline ...
Inspection Record - Adding Permits
Purpose Statement This feature enables fire department personnel to manage permits directly within inspection records, streamlining the permit review and approval process during on-site inspections. Users can view existing permits associated with an ...
Inspection Record - Ad Hoc Violations
Purpose Statement The Ad Hoc Violations feature allows Fire Prevention Officers and Inspectors to add code violations to inspection checklists that are not already included in the standard checklist template. This capability ensures comprehensive ...
Inspection Record - Completing the Checklist
Purpose Statement This guide demonstrates how to efficiently complete inspection checklists within the Inspection Record module. The checklist system enables fire and EMS personnel to conduct standardized inspections, document violations, add ...
Inspection Record - Linking Invoices and Permits
Purpose Statement This feature allows users to establish connections between inspection records and related permits or invoices within the Fire/EMS software platform. Linking these documents creates a comprehensive audit trail, streamlines record ...
Inspection Record - Inspection Clock
Purpose Statement The Inspection Clock feature provides fire and EMS departments with precise time tracking capabilities during inspections, enabling accurate documentation of on-site time, compliance with inspection duration requirements, and ...
Inspection Record - General Information
Purpose Statement To provide comprehensive guidance on completing the General Information section of inspection records, enabling inspectors to efficiently capture essential inspection details, manage auto-save functionality, and utilize key features ...
Inspection Record - Managing Inspection Contacts
Purpose Statement The Inspection Contacts feature allows users to manage contact information for individuals and vendors associated with specific occupancies during fire inspections. This feature ensures proper communication channels are established, ...
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