Purpose Statement

This feature enables users to efficiently manage multiple inspections simultaneously through three key bulk actions: deleting unwanted inspections, downloading inspections for offline use, and manually syncing inspection data when connectivity issues occur. These bulk actions streamline inspection management workflows and support field operations in areas with limited internet connectivity.

Background Information

The Inspections List bulk actions provide essential functionality for managing inspection workflows at scale. The Delete action allows permanent removal of cancelled, in-progress, or scheduled inspections. The Download action enables offline inspection capabilities by caching inspection data locally on the device. The Sync action provides manual synchronization when automatic syncing fails due to connectivity issues. These features are particularly valuable for departments conducting numerous inspections or operating in areas with unreliable internet connections.

Required Permissions

Users must have the following permissions enabled to access these bulk actions:

• Delete Inspections permission - Controls ability to permanently remove inspections
• Download Inspections permission - Controls ability to cache inspections for offline use
• Sync Inspections permission - Controls ability to manually synchronize inspection data

Note: Only inspections with specific statuses (Cancelled, In-Progress, and Scheduled) can be deleted using the bulk delete function.

Best Practices

Before Deleting:

• Always use Advanced Search filters to ensure you're selecting the correct inspections
• Double-check inspection statuses - only Cancelled, In-Progress, and Scheduled inspections can be deleted
• Consider the permanency of deletions before proceeding

For Offline Downloads:

• Download inspections before heading to areas with poor connectivity
• Limit downloads to inspections you'll realistically complete to conserve device storage
• Regularly sync and remove completed inspections from cache

Sync Management:

• Allow automatic syncing to occur when connectivity is restored
• Use manual sync only when automatic sync fails
• Monitor the Sync Status Column for failed sync indicators

Troubleshooting & FAQs

Q: Why can't I delete certain inspections? A: Only inspections with Cancelled, In-Progress, or Scheduled status can be bulk deleted. Completed inspections cannot be deleted using this method.

Q: Can deleted inspections be recovered? A: No, inspections deleted using the bulk delete feature are permanently removed and cannot be recovered.

Q: How long do downloaded inspections stay in device cache? A: Downloaded inspections remain in cache until manually removed or automatically synced. Monitor your device storage and remove unneeded cached inspections regularly.

Q: What happens if sync fails repeatedly? A: Check your internet connection and try manual sync. If issues persist, contact system support as there may be server-side synchronization problems.

Q: Can I work on inspections completely offline? A: Yes, downloaded inspections allow you to complete occupancy, contacts, checklist, and signatures sections without internet connection. Data will sync automatically when connectivity returns.