Inspection Record - Occupancy Section
Purpose Statement
The Occupancy section within Inspection Records allows users to capture and update critical building occupancy information during inspection activities. This feature enables real-time data collection that automatically synchronizes with the Pre-plan system, ensuring accurate occupancy details are maintained across both inspection and pre-planning workflows.
Background Information
The Occupancy section serves as a vital component of comprehensive property inspections, allowing field personnel to document current occupancy types, capacities, and usage patterns. This information is essential for emergency response planning, code compliance verification, and risk assessment activities. Data entered in this section automatically updates the corresponding Pre-plan records, maintaining consistency across all departmental documentation and eliminating duplicate data entry requirements.
Required Permissions
- Inspection Module Access
- Pre-plan Module Access (for dashboard viewing)
- Inspection Record Edit permissions
- Occupancy Data Entry permissions
Video
Step-by-Step Guide
Best Practices
- Review existing Pre-plan occupancy data before making changes to avoid overwriting accurate information
- Verify occupancy classifications match current building usage and local code requirements
- Document significant changes in occupancy type or capacity in inspection notes
- Ensure all required occupancy fields are completed for comprehensive record-keeping
- Cross-reference occupancy information with building permits and certificates of occupancy when available
- Update occupancy data promptly during inspections to maintain real-time accuracy
Troubleshooting & FAQs
Q: Why can't I see the Pre-plan Dashboard? A: Ensure you have proper Pre-plan Module Access permissions. Contact your administrator if the Dashboard button is not visible.
Q: Are my occupancy changes automatically saved? A: Yes, occupancy data entered during inspection recording automatically synchronizes with Pre-plan records upon saving the inspection.
Q: What happens if there are conflicting occupancy details between inspection and pre-plan data? A: The most recently entered data during the inspection will update the pre-plan records. Review both sources before making changes.
Q: Can I view historical occupancy changes?
A: Historical data may be available through the Pre-plan Dashboard. Check with your system administrator about audit trail capabilities.
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