Inspection Record - Schedule Reinspection
Purpose Statement
The Schedule Reinspection feature enables fire prevention officers and inspection personnel to efficiently schedule follow-up inspections when violations or failed checklist items are identified during initial inspections. This automated workflow ensures compliance requirements are met and provides clear tracking of reinspection schedules, helping departments maintain regulatory standards and follow-up on safety violations.
Background Information
Fire prevention inspections often reveal violations or deficiencies that require follow-up verification after corrective action. The Schedule Reinspection feature streamlines this critical process by automatically prompting users when reinspections are needed based on inspection settings and violation types. This functionality is essential for maintaining inspection compliance, ensuring public safety standards, and providing documentation trails for regulatory reporting. The system integrates with calendar scheduling and assignment workflows to optimize resource allocation and inspection follow-through.
Required Permissions
To schedule reinspections, users must have the following permissions:
- Inspection Management - Create and edit inspection records
- Schedule Management - Access to scheduling functions and calendar
- Violation Tracking - Ability to view and manage violation status
- Reinspection Assignment - Permission to assign reinspections to personnel
Video
Step-by-Step Guide
Best Practices
- Always complete required signatures before scheduling reinspections to ensure proper documentation
- Use the "Complete" method (Step 6) when you're ready to finalize the inspection immediately after scheduling
- Select appropriate scheduling timeframes based on violation severity and local regulations
- Include detailed notes in the reinspection scheduling to provide context for the assigned inspector
- Verify all violation details are accurately documented before scheduling follow-up inspections
- Use "Will Call" scheduling for violations where property owners need to contact the department when ready
- Assign reinspections to inspectors familiar with the property or violation type when possible
Troubleshooting & FAQs
Q: Why can't I complete my inspection without scheduling a reinspection? A: The system automatically requires reinspection scheduling when violations or failed items are present, based on your department's inspection settings. This ensures compliance with follow-up requirements.
Q: What's the difference between using "Schedule Reinspection" vs. "Complete" first? A: Using "Schedule Reinspection" first requires you to manually set the inspection to "Complete" afterward. Using "Complete" first automatically finalizes the inspection status when you save the reinspection.
Q: Can I modify a scheduled reinspection after saving? A: Yes, scheduled reinspections can typically be edited through the inspection management system or calendar interface, depending on your permissions.
Q: What happens if I select "Will Call" scheduling?
A: "Will Call" scheduling doesn't set a specific date and allows the property owner to contact your department when they're ready for reinspection.
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