Inspection Record - Violations History
Purpose Statement
The Violations History feature allows inspectors to view and review all current and lifetime violations for an occupancy during the inspection recording process. This tool provides comprehensive violation tracking to ensure continuity between inspections, support compliance monitoring, and help inspectors make informed decisions based on historical violation patterns.
Background Information
The Violations History functionality is integrated into the inspection workflow to provide inspectors with complete visibility into an occupancy's violation record. This feature supports both current active violations and lifetime historical data, enabling inspectors to identify recurring issues, track resolution progress, and maintain comprehensive documentation for regulatory compliance. The tool includes advanced search capabilities and customizable display options to efficiently navigate large violation datasets.
Required Permissions
- Inspection Access: Permission to view and record inspections
- Violation Records: Permission to access violation history data
- Occupancy Data: Permission to view occupancy-related information
- Historical Records: Permission to access past inspection records
Video
Step-by-Step Guide
Best Practices
- Review Before Each Inspection: Always check violations history before beginning a new inspection to understand the occupancy's compliance background
- Use Advanced Search: Leverage advanced search capabilities for occupancies with extensive violation histories to quickly locate relevant information
- Document Patterns: Note recurring violations in your inspection notes to support enforcement actions and compliance strategies
- Verify Resolution: Cross-reference current conditions with historical violations to confirm proper remediation
- Maintain Context: Use historical data to provide context for current findings and support consistent enforcement approaches
Troubleshooting & FAQs
Q: The Violations History button doesn't appear during my inspection. A: Verify you have the required permissions for violation records and historical data access. Contact your administrator if permissions need to be updated.
Q: Search results are not showing violations I know exist. A: Check your search criteria and status filters. Try using broader search terms or clearing filters to view all available violations.
Q: Advanced search fields are not expanding. A: Ensure your browser allows pop-ups and JavaScript. Try refreshing the page or clearing your browser cache if the expand function is not working.
Q: Previous inspection reports won't download. A: Verify you have appropriate permissions for historical records and that your browser allows downloads from the platform.
Q: The violations grid shows no data.
A: This may indicate no violations exist for the occupancy, or there may be a data access issue. Verify the occupancy has been inspected previously and check your permissions.
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