Violations Table

Violations Table

Purpose Statement

The Violations Table in the Inspections Module provides a centralized view for tracking and managing all inspection violations across your department. This feature allows users to efficiently monitor violation status, apply advanced filtering, and take appropriate follow-up actions on failed, cited, and corrected inspection items.

Background Information

The Violations Table consolidates all inspection violations in one accessible location, making it easier to track compliance issues and follow-up requirements. This feature is particularly valuable for fire prevention officers, inspectors, and administrative staff who need to monitor violation trends, ensure proper follow-up, and maintain compliance records.

Important Note: For violations marked FAIL, CITATION, and CORRECTED to appear in the Violations Table, the Checklist Item for the Inspection Type must be either a Standard Inspection Response Checklist Item or a Custom Response Checklist Item.

Required Permissions

Users need the following permissions to access and use the Violations Table:

  • Inspections Module access
  • View Violations Table
  • View Fire Inspections (for accessing detailed inspection records)

Video


Step-by-Step Guide

Warning
NOTE: For violations marked FAIL, CITATION, AND CORRECTED to appear in the Violations Table, the Checklist Item for the Inspection Type has to be a Standard Inspection Response Checklist Item or a Custom Response Checklist Item.

1. Click on Inspections.


Click on Inspections.





2. Click on Violations Table.


Click on Violations Table





3. To view all Advanced Search fields, Click on Expand.


To view all Advanced Search fields, Click on Expand.





4. Enter data or make selections in the Advanced Search fields.


Enter data or make selections in the Advanced Search fields.





5. Click on Apply to apply search criteria.


Click on Apply to apply search criteria.





6. Click on Reset to reset the Advanced Search.


Click on Reset to reset the Advanced Search.





7. Click on the dropdown list to select or deselect which columns to display on the page.


Click on the dropdown list to select or deselect which columns to display on the page.





8. Click on column title to sort ascending or descending (#1). Column width can be adjusted by grabbing the column divider and adjusting (#2). Using drag and drop, columns can be moved (#3).








9. Initial Result column: Displays, Fail, Citation, Corrected, and Resolved.








10.  Current Result Column: Displays, Failed, Citation, Resolved.








11. Images column: Thumbnails of images loaded into the checklist. Click to view.








12. Actions: View Fire Inspection and Review (render pdf). Caution: View Fire Inspection does not redirect the user to the Violations Table when the Inspection is closed.








13. Page Parameters': Pages, Rows per page, number of violations viewed of total, and download table.



Best Practices

  • Regularly review the Violations Table to ensure timely follow-up on outstanding violations
  • Use Advanced Search filters to focus on specific time periods, violation types, or properties
  • Customize column display to show only relevant information for your current task
  • Export violation data periodically for reporting and compliance documentation
  • When viewing detailed inspections, remember to navigate back to the Violations Table manually
  • Utilize image thumbnails to quickly assess violation evidence without opening full inspection records

Troubleshooting & FAQs

Q: Why don't I see certain violations in the table? A: Ensure that violations are marked as FAIL, CITATION, or CORRECTED and that the associated Checklist Items are either Standard Inspection Response or Custom Response Checklist Items.

Q: The Advanced Search isn't returning expected results. A: Click "Reset" to clear all search criteria, then reapply filters one at a time to isolate any problematic criteria.

Q: I can't find the Violations Table option. A: Verify you have proper permissions for the Inspections Module and specifically for viewing the Violations Table.

Q: Images aren't loading in the thumbnails. A: Check that images were properly uploaded during the original inspection and that your browser allows image display from the platform.

Q: How do I get back to the Violations Table after viewing an inspection? A: Navigate manually back to Inspections > Violations Table, as the system doesn't automatically redirect.

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