Completing an NFIRS Report - Apparatus

Completing an NFIRS Report - Apparatus

Purpose

  1. The purpose of this article is to guide you through the Apparatus section when completing an incident report.

Heads up!
The new NFIRS Apparatus Documentation interface is now Live. This article & video provides useful configuration information to prepare for the upcoming changes.

This change has removed the Apparatus category from the Response tab and now will have its own tab to better manage the apparatus, personnel and complete a unit narrative all from one location.

1. Apparatus - allows you to add or manage any apparatus details including actions taken.
2. Personnel - allows you to add or edit the riding positions along with individual actions taken.
3. Narrative - allows a member to complete a narrative for that apparatus.

This was added to avoid authorizing the report from the list without validating the changes, which can lead to authorize reports with empty or incorrect times.
To this, a log will be added to the history to keep track of status changes.
When a user closes the tab where they had an apparatus open from the list, this apparatus remains locked within the report.
The only way to unlock it is for the user who closed the tab to go back to the list, edit the locked device, and close the form again. In the coming weeks, we will release an update to mitigate this problem by showing which user is the one who has blocked the report.
For the CAD Refresh option, if we have at least one device locked, it will not allow a refresh until the device is closed.
This includes apparatus and the times and personnel associated with them
For the Scheduling and 3rd party integrations, if at least one apparatus is locked, the integration will not be allowed.
Currently, no message is shown to users but it is something that we will improve in the coming weeks.
For the Bulk Authorize, if we have at least 1 apparatus locked from the list, the action won't be completed and the user should refresh the page.
For the Not Started reports, the Apparatus icon from the list won't be available.


Directions


1. Locate and select your Incident Report by navigating to Incident Documentation module and selecting the Fire Incident List.


Locate and select your Incident Report by navigating to Incident Documentation module and selecting the Fire Incident List.



2. From within an incident report select on the Apparatus section.


From within an incident report select on the Apparatus section.



3. You are able to manage any apparatus that was dispatched to that incident.


You are able to manage any apparatus that was dispatched to that incident.



4. By selecting on the vertical ellipsis (three dots) you are able to add personnel or delete that apparatus.


By selecting on the three dots you are able to add personnel or delete that apparatus.



5. Selecting the pencil icon will bring up an Apparatus Details modal.


Selecting the pencil icon will bring up an Apparatus Details modal.



6. From the Apparatus Details page there are three tabs across the top, Apparatus, Personnel and Narrative.

In the Apparatus tab you are now able to edit or add any information about that apparatus along with Actions Taken of that apparatus.


From the Apparatus Details page there are three tabs across the top, Apparatus, Personnel and Narrative.



7. If responding from outside of your station, you are able to select either Address or Latitude/Longitude to enter where you are responding from.






8. If the unit was cancelled you can choose when you were cancelled, prior to dispatch acknowledgement, prior to en route, while en route or on scene.

If your agency is established with a CAD the appropriate times should populate other than the cancelled times.


If the unit was cancelled you can choose when you were cancelled, prior to dispatch acknowledgement, prior to en route, while en route or on scene.



9. From the Personnel tab you are able to add personnel along with editing or deleting any personnel.

  Add personnel
        Edit personnel
        Delete personnel


From the Personnel tab you are able to add personnel along with editing or deleting any personnel.



10. When adding personnel either by the vertical ellipsis or by the personnel tab within the apparatus details will bring up a personnel list modal.

Use the search bar to filter personnel or using the check boxes to add multiple personnel to the apparatus then select save.


When adding personnel either by the three dots or by the personnel tab within the apparatus details modal will bring up a personnel list modal.



11. When editing personnel you can choose their riding position along with what actions were taken by that individual.

See this helpful article for Creating Riding Positions for Apparatuses.



When editing personnel you can choose their riding position along with what actions were taken by that individual.



12. From the narrative tab you are able to complete the apparatus narrative for that incident.


From the narrative tab you are able to complete the apparatus narrative for that incident.



13. To add any additional apparatus to the incident select the + Add Apparatus button.






12. An Apparatus Details modal will then populate where you can add information about that apparatus, personnel and narrative.


An Apparatus Details modal will then populate where you can add information about that apparatus, personnel and narrative.


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