Purpose Statement

The Inspection Data Sharing feature enables Fire/EMS departments to share inspection data with other First Due clients, allowing authorized users to view in-progress and completed inspections across organizational boundaries. This feature promotes collaboration between departments while maintaining data security through controlled access permissions.

Background Information

Inspection Data Sharing is particularly valuable for mutual aid scenarios, multi-jurisdictional operations, or when departments need to coordinate inspection activities across service areas. This feature requires active data sharing capabilities in both client accounts and provides view-only access to maintain data integrity while enabling necessary collaboration.

Required Permissions

• Administrator access to configure data sharing settings
• Access to Admin module and User Data Sharing functionality
• Data sharing must be active in the client account
  

2. Click on User Data Sharing.

3. Enter a name that you desire to share your data with.

4. Click on Add.

5. Select View Only or None in the Inspections Column for the user, then select Save.

6. With View Only selected for Data Sharing, the user will be able to view any In-progress or Completed Inspection from the sharing client.

1. NOTE: Users can’t download, delete, or send emails for inspections started by another client.
   

Best Practices

• Regularly review data sharing partnerships and permissions to ensure they remain current and necessary
• Use descriptive names when adding data sharing partners for easy identification
• Coordinate with partner organizations to ensure mutual data sharing agreements are in place
• Document data sharing arrangements for compliance and audit purposes
• Train users on the limitations of shared inspection data access

Troubleshooting & FAQs

Q: Why can't I see the User Data Sharing option? A: Ensure your account has data sharing capabilities activated and that you have administrator permissions.

Q: Can shared users modify inspection data? A: No, shared access is view-only. Users cannot download, delete, or send emails for inspections created by another client.

Q: How do I remove data sharing access? A: Return to User Data Sharing, select "None" in the Inspections column for the specific user, and save the changes.

Q: Can we share inspection data with multiple organizations? A: Yes, you can add multiple data sharing partners and configure individual permission levels for each.

Related Articles

• User Data Sharing
• Inspection Management Overview
• Administrator Permissions Guide
• Multi-Jurisdictional Operations Setup