Purpose Statement

The Course Library allows Training module administrators and course creators to add and manage training courses for their agency. Adding courses to the library helps standardize training content, support scheduled training activities, provide access to drills, and organize E-Learning content when applicable.

Background Information

The Course Library is located within the First Due Training Module and serves as the central location for creating and storing agency training courses.

Courses may be created for different training needs, including regularly scheduled training, drills, or E-Learning content. Depending on the selected course type, course creators may be able to include supporting materials such as YouTube links, descriptions, default durations, and attachments.

When the Visible in Course Library toggle is enabled, end users can access the course from the library and self-enroll.

Required Permissions

Users must have access to the Training Module and permission to manage or create courses within the Course Library.

Confirm the appropriate Training and Course Library permissions in First Due based on the user’s role and agency configuration.

Video

Updated Video Coming Soon!

Step-by-Step Guide

• Navigate to the Training Module and then to Course Library

• Add a New Course - At the top of the Course Library, select Create Course.

1. Enter the Course Name

   In the course creation modal, enter a Course Name. This field is required.
    

2. Add Optional Course Details

   Optionally, associate the course with one or more of the following items based on agency needs:

   • Categories
   • Topics
   • Standards
      

3. Select the Course Type

   Select the appropriate Course Type:

   • Online - Courses created through Course Builder 
     • This option requires Advanced Training to be enabled
   • Instructor Led - Traditional Course Types used in Schedule and Log Training without online content. 
      

4. Enter an optional default duration for this course

   • This sets the default time for this course - assists with the completing the duration field in the Log Training workflow but remains adjustable.

    

1. Add YouTube Links, If Applicable

   For Instructor Led course types, add one or more YouTube links if they should be used as part of the course requirements.  Multiple YouTube links may be added by selecting the "+" icon.
    

2. Add Attachments

   Optionally, add attachments to the course by either:

   • Dragging and dropping files into the attachment field
   • Selecting the attachment field to open your device’s file finder
   • Max mp3 or document size is 50MB, max mp4 size is 1.024GB
      

3. Enter a Course Description

   Add a description to provide additional context, instructions, or details about the course. Descriptions entered here will appear when using the Log Training workflow.
    

4. Set Course Library Visibility

   Use the Visible in Course Library toggle to control whether end users can access the course in the Course Library.

   When this toggle is turned on, end users can view the course and self-enroll.
    

5. Set Course Visibility in Log Training

   This makes the course available when using the Log Training workflow.  

When all necessary items have been entered, select 'Create' at the bottom

Best Practices

• Use clear and descriptive course names so users can easily identify the correct course.
• Associate categories, topics, and standards when applicable to improve organization and reporting.
• Use the description field to explain course expectations, prerequisites, or completion requirements.
• Add a default duration when the course is commonly used in Log Training workflows.
• Only enable Visible in Course Library when the course is ready for end users to access or self-enroll.
• Review attachments before saving to ensure the correct files are included.
• Use YouTube links for Regular or Drill courses when video content supports the training objective.
• Confirm that E-Learning courses are only used when Advanced Training is enabled for the agency.

Troubleshooting & FAQs

Why can’t I see the Add Course button?

You may not have the required Training or Course Library permissions. Contact your agency administrator to review your access.

Why can’t I create an E-Learning course?

E-Learning requires Advanced Training through First Due. If this option is unavailable, confirm whether your agency has Advanced Training enabled.

Can I add more than one category, topic, or standard to a course?

Yes. Course creators can associate multiple categories, topics, and standards with a course depending on agency needs.

What happens when Visible in Course Library is turned on?

End users can access the course from the Course Library and self-enroll.

What does the default duration do?

The default duration entered on the course will populate the corresponding duration field when the course is used in the Log Training workflow.

Can I add attachments after creating the course?

If your permissions allow course editing, you can update the course later and add or modify attachments.