Purpose Statement
The Course Library in the Training Module allows users to view, search, filter, enroll in, and manage training courses. Courses were formerly known as objectives and can be used throughout the Training Module to support training documentation, self-paced learning, compliance tracking, and standardized course management.
Administrators can create and manage courses, control whether courses are visible to end users, import courses, and maintain records. End users can use the Course Library to view available courses and self-enroll when that option has been enabled during setup.
Background Information
The Course Library provides a centralized location for managing training course content in First Due Training. Courses may include regular training courses, drills, or e-learning.
Depending on a user’s role, permissions, and course setup, the Course Library list view may allow users to:
- Search for courses.
- Filter the Course Library list.
- View course details.
- Self-enroll in available courses.
- Show or hide courses from the library.
- Import courses using a CSV spreadsheet.
- Import Global Courses purchased through an LMS provider.
- Edit, clone, deactivate, or delete courses.
Available actions are permission-dependent and may not display for all users.
Required Permissions
Exact permission names were not provided in the source material and could not be confirmed from publicly available First Due documentation. Confirm the applicable permissions in First Due > Permissions before assigning access.
At a minimum, users may need permissions related to the following Training Module functions:
- View Course Library
Allows users to access the Course Library and view course records. - View Course Details
Allows users to open a course and review details such as course name, enrollment status, categories, topics, standards, and description. - Self-Enroll in Courses
Allows end users to enroll in courses that have been made visible and enabled for self-enrollment. - Manage Courses
Allows administrators to create, edit, clone, deactivate, or delete courses. - Import Courses
Allows administrators to import courses using a CSV spreadsheet or import Global Courses from an LMS provider. - Manage Course Library Visibility
Allows administrators to show or hide courses from the Course Library.
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Step-by-Step Guide
Navigate to the Course Library
- Select Training from the main navigation menu.
- Select Course Library.
Search for a Course
- At the top of the Course Library page, locate the Search field or magnifying glass icon.
- Enter the course name or related search term.
- Review the filtered results in the Course Library list.
Filter the Course Library List
- Select Filters at the top of the page.
- Apply the available filter options as needed.
- Review the updated Course Library list.
Use the Actions Drop-Down
- Administrators may see an Actions drop-down at the top of the Course Library list.
- From the Actions drop-down, authorized users may be able to:
- Show courses in the library in bulk.
- Hide courses from the library in bulk.
- Import Courses using a CSV spreadsheet.
- Import Global Courses purchased through an LMS provider.
- These actions are typically reserved for administrators and may not be visible to end users.
View Course Details from the Name Column
- Locate the course in the Course Library list.
- Select the course name hyperlink in the Name column.
- Review the course details modal.
- The course details may include:
- Course name.
- User enrollment status.
- Tagged categories.
- Tagged topics.
- Associated standards.
- Course description.
- Self-enrollment option, if enabled.
- For more information about enrolling in a course, refer to the related article on Self-Enrollment.
Review the Course Type
- The Course Type column identifies the type of course.
- Course types may include:
- Regular
- Drill
- E-Learning
Review Course Library Visibility
- Administrators may see the Visible in Course Library column.
- This column shows whether the course is:
- Visible to end users in the Course Library.
- Hidden from end users in the Course Library.
- When a course is visible and self-enrollment is enabled, end users may be able to enroll in the course directly from the Course Library.
Review Enrollment Status
- The Enrollment Status column shows the user’s current status for the course.
- Statuses may include:
- Not Enrolled
- In Progress
- Complete
Expand the Actions Column
- Locate the Actions column.
- Select the left arrow to expand available course actions.
- Review the available icons.
- The actions displayed are dependent on user permissions and course setup.
1. View a Course from the Actions Column
- Select the View icon.
- The View icon opens the course details, similar to selecting the course name hyperlink.
- If self-enrollment is enabled, users may also be able to enroll from the course details modal.
2. Self-Enroll in a Course
- Select the Self-Enroll icon, if available.
- The self-enrollment option only appears when the course has been configured to allow self-enrollment and the user has the appropriate access.
3. Deactivate a Course
- Select the X icon.
- Confirm the deactivation, if prompted.
- Deactivating a course preserves historical data but removes the course from future selection.
4. Edit or Clone a Course
- Select the Pencil icon.
- Review the warning message, if the course has been used in a previous training activity.
- Choose whether to continue editing the existing course or clone the course.
- Cloning creates a new course while preserving the historical data associated with the original course.
5. Delete a Course
- Select the Trash icon.
- Confirm the deletion, if prompted.
- Use caution when deleting a course. Deleting a course may alter previously recorded training records that used that course.
6. View Course Content
- Selecting this option will open up the Course Content for the user to complete
7. Un-enroll in a Course
- Select this option will un-enroll the user from the course
- Only available for course with an In Progress Status
Best Practices
- Use search and filters to quickly locate specific courses in larger libraries.
- Confirm course visibility before expecting end users to access or self-enroll in a course.
- Use clear course names to make courses easier to find.
- Review categories, topics, standards, and descriptions before making a course available for self-enrollment.
- Deactivate courses instead of deleting them when historical training records must be preserved.
- Clone a course instead of editing it when the course has already been used in previous training activities.
- Use caution when importing courses to avoid duplicate or incorrectly categorized records.
- Avoid deleting courses unless you have confirmed the impact on previously recorded training.
Troubleshooting & FAQs
Why can’t I see the Actions drop-down?
The Actions drop-down is typically available to administrators or users with course management permissions. If you do not see it, confirm your Training Module permissions with your system administrator.
Why can’t I self-enroll in a course?
Self-enrollment must be enabled during course setup. The course must also be visible in the Course Library, and your user role must have access to enroll.
What is the difference between deactivating and deleting a course?
Deactivating a course preserves historical data while removing the course from future selection. Deleting a course may alter previously recorded training that used the course.
Why do I receive a warning when editing a course?
A warning appears when the course has already been used in a previous training activity. Editing the course may affect historical records. Consider cloning the course instead.
What does Enrollment Status mean?
Enrollment Status shows whether you are not enrolled, currently in progress, or have completed the course.
Can end users delete or edit courses?
Course editing and deletion are typically administrative functions and may not be visible to end users.