Skip to main content

Search

Knowledge Center

Hydrant Archive

Purpose Statement

The Hydrant Archive feature allows users to remove hydrants from active operational views (such as maps and lists) while preserving all associated historical data. This ensures departments can maintain accurate records without cluttering active datasets with decommissioned or no-longer-used hydrants.

Background Information

Archiving hydrants is essential for maintaining clean and accurate operational data while preserving compliance-related history. Fire departments frequently encounter hydrants that are permanently removed, replaced, or no longer in service.

Instead of deleting these hydrants—which permanently removes all associated inspection, flow test, and service data—the archive feature provides a safer alternative. Archived hydrants:

  • Are removed from active maps and standard workflows
  • Retain all historical records
  • Can be restored (unarchived) if needed

This functionality supports audits, reporting, and long-term data retention requirements.

Required Permissions

To utilize the Hydrant Archive feature, users must have the following permission enabled:

  • Hydrants → Manage Archive

This permission allows users to:

  • Archive hydrants
  • Unarchive hydrants
  • Access archived hydrant records

Permissions can be configured under:
Admin → Permissions → Hydrants

Video

Step-by-Step Guide

1. Enable Required Permissions

  1. Navigate to Admin → Permissions
  2. Select the appropriate Role
  3. Expand the Hydrants section
  4. Toggle Hydrants Manage Archive to ON
  5. Save changes

2. Navigate to the Hydrant List

  1. Open the Main Menu
  2. Select Hydrants
  3. Click Hydrant List

3. Enable Lifecycle Column to the List view

  1. Select the List View Options
  2. Enable the Lifecycle column
  3. Confirm visibility of hydrant statuses:
    • Active
    • Archived

4. Archive a Hydrant

Option A: From Dropdown Menu

  1. Locate the hydrant in the list
  2. Select the dropdown arrow (caret)
  3. Click Archive

Option B: From Action Menu

  1. Select the three-dot menu on the hydrant record
  2. Click Archive
  1. Confirm the archive action in the popup

 

5. Verify Archive Status

  • The hydrant lifecycle will update to Archived
  • The hydrant icon will be removed from the map
  • The record remains accessible in the system

6. Access Archived Hydrant Data

  • Open the hydrant record
  • Review:
    • Flow test history
    • Service test records
    • Maintenance history

7. Unarchive a Hydrant

  1. Open the archived hydrant record
  2. Select Unarchive
  3. The hydrant returns to active status and reappears on the map

Best Practices

  • Always archive instead of delete when historical data must be preserved
  • Use archiving for:
    • Decommissioned hydrants
    • Removed or replaced hydrants
  • Regularly review archived hydrants for accuracy
  • Ensure Lifecycle column is enabled for visibility

Avoid:

  • Deleting hydrants unless data removal is intentional and approved
  • Archiving without proper documentation or reasoning

Troubleshooting & FAQs

Q: Why can’t I archive a hydrant?
A: Verify that the Hydrants Manage Archive permission is enabled for your role.

Q: Where did my hydrant go after archiving?
A: Archived hydrants are removed from the map and active views but remain accessible in the system.

Q: Can I still access historical data after archiving?
A: Yes, all flow tests, service tests, and history are fully retained.

Q: What’s the difference between delete and archive?

  • Archive: Keeps all historical data
  • Delete: Permanently removes the hydrant and all associated data

Q: Can I restore an archived hydrant?
A: Yes, simply select Unarchive to return it to active status.