Purpose Statement
The Associated Records section allows users to link one or more Fire Incident reports to a Fire Investigation. Associating records provides investigators with direct access to related incident information, improving documentation accuracy and maintaining a clear relationship between incident and investigation records.
Background Information
Within a Fire Investigation, the Associated Records section is used to search for and link existing Fire Incident reports. By default, the system displays incidents from today and yesterday, but users can refine the search using filters.
Once an incident is linked, investigators can:
- View the associated incident
- Remove (unlink) the association if necessary
- Continue documenting the Fire Investigation
Multiple incident reports can be associated with a single Fire Investigation when appropriate.
Required Permissions
Users typically need permissions related to:
- Fire Investigation Access
- View Fire Incident Reports
- Edit Fire Investigations
- Manage Associated Records
Permissions may vary depending on agency configuration.
Video
Step-by-Step Guide
1. Navigate to the Investigation List
- Navigate to the Fire Investigation module.
- Select Investigation List.
2. Open or Create a Fire Investigation
- To create a new investigation, select + Add Fire Investigation.
- To edit an existing investigation, select the pencil icon in the Actions column.
3. Open the Associated Records Section
- Within the Fire Investigation, select Associated Records.
- Select the Add button.
4. Review the Default Incident List
- An Associated Records modal will open.
- By default, the list displays Fire Incident reports from today and yesterday.
- To refine the results, select Edit.
5. Apply Search Filters
- Filter the incident list using one or more of the following:
- Search Period
- Incident Number
- Incident Address
- Incident Status
- Select Apply to update the results.
6. Link Fire Incident Reports
- Review the list of available Fire Incident reports.
- To verify a report before linking, select the eye icon in the Actions column.
- Select the checkbox next to one or more incidents.
- Select Link.
7. Manage Associated Records
- Once an incident has been linked, it will appear in the Associated Records list.
- From the Actions column, you can:
- Select the eye icon to view the linked incident.
- Select Unlink to remove the association.
8. Continue the Investigation
- After associating records, choose one of the following:
- Continue documenting the Fire Investigation.
- Select Save to save your progress.
- Select Complete to submit the investigation for authorization.
- Select Close to exit the investigation.
Best Practices
- Verify each Fire Incident before linking by using the eye icon.
- Use filters to quickly locate the correct incident report.
- Link all applicable incidents to provide a complete investigative record.
- Review associated records before completing the investigation.
- Save your work periodically while documenting lengthy investigations.
Troubleshooting & FAQs
Why can't I find the incident I want to link?
The default search only displays incidents from today and yesterday. Use Edit to expand the search period or apply additional filters.
Can I associate more than one Fire Incident with an Investigation?
Yes. Multiple Fire Incident reports can be linked to a single Fire Investigation.
How do I verify I'm linking the correct incident?
Select the eye icon in the Actions column to preview the incident before linking it.
Can I remove an associated incident later?
Yes. Select Unlink from the Actions column to remove the association.
What happens if I select Complete after associating records?
The investigation proceeds through the normal completion workflow and, depending on your agency's process and permissions, may move to Pending Authorization.