Purpose Statement

The Associated Records section allows users to link related Fire Investigations and Fire Incident Reports to a Fire Investigation. Associating records creates a clear relationship between incidents and investigations, improves access to related information, and supports a complete investigative history.

Background Information

The Associated Records section contains two tabs:

• Investigations – Link related Fire Investigation records.
• Fire Incidents – Link one or more Fire Incident Reports.

Once records are associated, investigators can quickly view related records, remove associations if necessary, and continue documenting the investigation.

Note: The current Fire Investigation must be saved before other investigations can be associated.

Required Permissions

Users typically need permissions related to:

• Fire Investigation Access
• View Fire Investigations
• View Fire Incident Reports
• Edit Fire Investigations
• Manage Associated Records

Permissions may vary depending on agency configuration.

Video

Step-by-Step Guide

1. Navigate to the Investigation List

1. Navigate to the Fire Investigation module.
2. Select Investigation List.
    

2. Open or Create a Fire Investigation

1. To create a new investigation, select + Add.
2. From the Actions column, you can:
   • Select the Pencil icon to edit an existing investigation.
   • Select the Play icon to begin a new investigation (available only for incident types configured in your agency's Investigation Setup).
     
      

3. Open the Associated Records Section

1. Within the Fire Investigation, navigate to Associated Records.
2. Two tabs are available:
   • Investigations
   • Fire Incidents
     
      

Associating Fire Investigations

4. Add Associated Investigations

1. Select the Investigations tab.
2. Select + Add.
   
    

5. Search for Investigations

1. A modal displays a list of available investigations.
2. You can:
   • Apply Filters
   • Customize Columns
   • Use Search
   • View investigations from the Actions column.

Alert:
The current investigation must be saved before you can associate other investigations.

 

6. Filter the Investigation List

1. Filter by one or more of the following:
   • Number
   • Scene Type
   • Location
   • Investigator
   • Status
   • Incident Date
   • Inspection Zone
   • Response Zone
2. Select Apply filters.
   
    

7. Link Investigations

1. Select the checkbox next to one or more investigations.
2. Select Link.
   
    

8. Manage Associated Investigations

1. Linked investigations appear in the Investigations tab.
2. From the Actions column:
   • Select the Eye icon to view the investigation.
   • Select the Broken Chain icon to unlink the investigation.
3. To remove multiple associations:
   • Select the desired checkboxes.
   • Select the Broken Chain button 
     
      

Associating Fire Incident Reports

9. Add Associated Fire Incidents

1. Select the Fire Incidents tab.
2. Select + Add.
   
    

10. Search for Fire Incidents

1. A modal displays Fire Incident Reports from today and yesterday by default.
2. You can:
   • Apply Filters
   • Customize Columns
   • Use Search
   • View incidents from the Actions column.
     
      

11. Filter Fire Incident Reports

1. Filter by:
   • Search Period
   • Incident Number
   • Location
   • Status
2. Select Apply Filters.
    

12. Link Fire Incident Reports

1. Select the checkbox next to one or more incidents.
2. Select Link.
   
    

13. Manage Associated Fire Incidents

1. Linked Fire Incident Reports appear in the Fire Incidents tab.
2. From the Actions column:
   • Select the Eye icon to view the incident.
   • Select the Broken Chain icon to unlink the incident.
3. To remove multiple associations:
   • Select the desired checkboxes.
   • Select the Broken Chain button 
     
      

14. Continue the Investigation

1. After associating records, choose one of the following:
   • Continue documenting the Fire Investigation.
   • Select Save to save your progress.
   • Select Complete to submit the investigation for authorization.
   • Select Close to exit the investigation.
     
      

Best Practices

• Save the current investigation before attempting to associate other investigations.
• Use filters to quickly locate the correct investigation or incident.
• Verify records using the Eye icon before linking.
• Link all related investigations and incident reports to create a complete investigative record.
• Periodically review associated records to ensure links remain accurate.
• Use bulk unlink when multiple associations need to be removed.

Troubleshooting & FAQs

Why can't I associate another investigation?
The current Fire Investigation must be saved before other investigations can be linked.

Can I associate multiple investigations or incidents?
Yes. Select multiple checkboxes before selecting Link.

How do I verify I'm linking the correct record?
Use the Eye icon in the Actions column to preview the record before linking it.

Can I remove associated records later?
Yes. Use the Broken Chain icon to remove an individual association or use the bulk unlink option to remove multiple associations.

Why don't I see older Fire Incident Reports?
By default, the list displays incidents from today and yesterday. Use Apply Filters to expand the search period.