Purpose Statement
The Fire Investigation module allows users to document, manage, and track fire-related investigations within the system. Creating a fire investigation record ensures accurate reporting, supports compliance requirements, and provides a centralized location for all investigation details and supporting documentation.
Background Information
Fire investigation records are essential for documenting incident details, determining causes, and maintaining historical data for reporting and analysis. Users can either import data from an existing fire report or manually enter investigation details. The system supports multiple incident types, allowing departments to categorize investigations appropriately (e.g., structure fires, vehicle fires, wildfires).
Note: Attachments cannot be added until an investigation number has been generated.
Required Permissions
To create and manage fire investigation records, users typically need the following permissions:
- Fire Investigations Module Access
- Create/Edit Investigation Records
- View Investigation List
- Add Attachments (after record creation)
Permissions may vary by agency configuration. Contact your system administrator if access is restricted.
Video
Step-by-Step Guide
1. Access the Fire Investigations Module
- Navigate to the Module Stack
- Select Fire Investigations
Click on Investigation List at the top of the screen
3. Create a New Investigation Record
Click the Add button
4. Choose Data Entry Method
- You can do this one of theses two ways:
- Import Fire Report Data (refer to separate KB article for instructions)
- Manual Entry (continue with steps below)
5. Enter Investigation Details
- Input all relevant investigation information
Continue scrolling as the form expands with additional fields
Select the appropriate Incident Type, such as:
- General
- Structure Fire
- Vehicle Fire
- Compartment Fire
- Wildfire
- Marine Fire
6. Save or Complete the Record
- Choose one of the following:
- Save to return and complete later
- Mark as Complete to finalize the investigation
Best Practices
- Enter as much detail as possible to ensure accurate reporting and future reference
- Select the correct incident type to improve data categorization and analytics
- Save progress frequently if working on longer investigations
- Wait until the investigation number is generated before adding attachments
- Double-check entries before marking the record as complete
Troubleshooting & FAQs
Q: Why can’t I add attachments to my investigation?
A: Attachments are only available after an investigation number has been created. Save the record first.
Q: Can I edit an investigation after marking it complete?
A: This depends on your agency’s permissions. Contact your administrator if edits are restricted.
Q: What if I don’t see the Fire Investigations module?
A: You may not have the required permissions. Reach out to your system administrator.
Q: Should I import or manually enter data?
A: Importing is recommended if a fire report already exists. Manual entry is best for new or standalone investigations.