Purpose Statement

The My Shifts feature allows users to view their individual work schedule, availability, time off, and off-roster information in a centralized calendar view. This helps personnel clearly understand their upcoming assignments and availability status without needing access to full department scheduling tools.

Background Information

My Shifts is part of the Scheduling module and is designed for individual users to monitor their own schedules. It supports both monthly and weekly calendar views and reflects department-defined availability settings. The calendar visually distinguishes work shifts, time off, off-roster entries, and rotation information using color indicators.

Prerequisites:

• The user must have access to the Scheduling module.
• The department must have Scheduling enabled and configured.

Required Permissions

• Scheduling – Access My Shifts

Video

Step-by-Step Guide

Access My Shifts

• Click the First Due logo.
• Select Scheduling.
• Click My Shifts.

Navigate the Calendar

• Toggle between Monthly and Weekly views.

• Use the blue arrows to move forward or backward by month or week.

• Click Today to return to the current date.

• Select the calendar icon to choose a specific month and year.

Review Schedule Details

• View assigned work shifts.
• See availability or unavailability based on department settings.
• Review off-roster requests or approved off-roster time.
• View approved time off entries.

Understand Color Indicators

• The colored bar at the top of a date represents the scheduled rotation.
• Colored bars next to shifts or time off represent the specific work type or time off type.

Jump to Shift Board

• Click the jump icon to navigate directly to the Shift Board for that date and automatically search for your name.

Best Practices

• Regularly review My Shifts to stay aware of upcoming assignments.
• Use the Today button when navigating far into future or past dates.
• Confirm availability settings are accurate if availability or unavailability appears incorrect.
• Use the Shift Board jump feature for additional context on staffing for a specific date.

Troubleshooting & FAQs

Q: Why can’t I see shifts beyond a certain year?
A: The My Shifts calendar only pre-populates up to two years in advance of the current date.

Q: Why don’t I see availability or unavailability on my calendar?
A: Availability visibility depends on your department’s availability configuration and your assigned permissions.

Q: What do the different colors mean on the calendar?
A: The top color bar indicates the rotation for that date, while the side color bars indicate specific work shift types or time off types.