Purpose Statement

The Daily Log provides a centralized system for recording and tracking routine activities at fire stations and departmental sections. This feature enables comprehensive documentation of daily operations including physical fitness activities, station cleaning, equipment maintenance, and other routine duties essential for operational readiness and compliance requirements.

Background Information

The Daily Log serves as a digital station logbook that can be utilized by any station or section within the department. While commonly used for fire station activities, this flexible tool accommodates various departmental units including administrative sections, training facilities, and specialized units.

The system provides comprehensive search, filtering, and organizational capabilities to help users locate specific activities, analyze patterns, and maintain accurate records for operational oversight. Integration with the broader Events and Activities module ensures that daily log entries appear in activity summaries and department-wide activity tracking.

Required Permissions

Based on the system permissions structure, users need the following permissions to utilize the Daily Log effectively:

Required for Basic Daily Log Access:

• Events > General > Events
• Events > General > View Daily Log
• Events > General > View Activities

Note: Permission levels may restrict which daily log entries users can view, edit, or delete based on department policies and user roles.

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Step-by-Step Guide

Accessing the Daily Log

1. Navigate to the Events and Activities Module
   • From the main navigation menu, select "Events and Activities"
     
   • Select "Daily Log" from the module options
     

Understanding Daily Log Interface

1. Review Default View
   • The system opens with "All Daily Logs" as the default view
   • This displays all daily log entries that you have permission to see
     

Managing Custom Views

1. Add Custom Views
   • Select the vertical ellipses (three dots) menu
   • Choose "Add View" to create a custom view
   • Configure view parameters based on your specific needs
     
     
     
     
2. Switch Between Views
   • Switch between different Custom views help organize entries by criteria important to your role or station
     

Using Search Functionality

1. Perform Keyword Searches
   • Locate the search feature on the right side of the screen
   • Enter keywords to search across all columns in the daily log
   • Results display entries containing the search terms in any data field
     

Applying Filters

1. Access Filter Options
   • Click on the filter feature to open filtering options
     
   • Multiple filters can be applied simultaneously for precise results
     
   • Keep the filter window open on screen for easy access by selecting the Thumbtack Icon
     
   • Click the X icon to close the filter interface
     
     
     
     
     
2. Apply and Reset Filters
   • Click "Apply" to implement selected filters
   • Use "Reset" button to clear all active filters and return to unfiltered view
     

Organizing Data Display

1. Arrange Columns
   • Drag and drop columns to reorder them according to your preferences
   • Customize column layout for optimal workflow efficiency
     
   • Click column headers to sort data in Ascending, Descending, and Default order

Creating Daily Log Entries

1. Add New Daily Log Entry
   • Click the "Add Daily Log" button to create a new entry
   • Complete required information for the daily log activity
     

Managing Existing Daily Log Entries

1. View Daily Log Entries
   • Click the eye icon to view complete details of any daily log entry
     
     
     
     
     
2. Edit Daily Log Entries
   • Click the pencil icon to modify existing entries
   • Make necessary changes to activity details
   • Click "Save" to confirm modifications
     
     
     
     
     
3. Delete Daily Log Entries
   • Click the trash can icon to remove entries
   • Confirm deletion when prompted
     

Note: Deletion is permanent and based on user permissions

Exporting Daily Log Data

1. Prepare for Export
   • Apply any desired filters to display only the entries you want to export and ensure the displayed list contains the specific data needed
2. Download Data
   • Use pagination controls if needed to review all entries
   • Select download option to export the currently displayed list into a CSV file
     

Best Practices

Do's

• Document daily activities consistently to maintain accurate operational records
• Use clear, descriptive language when creating daily log entries
• Apply filters strategically to locate specific activities or time periods efficiently
• Export filtered data for reporting and analysis purposes
• Create custom views for frequently accessed daily log categories
• Review and update entries promptly to ensure accuracy

Don'ts

• Don't delete daily log entries unless absolutely necessary as this removes permanent records
• Don't use vague descriptions that make it difficult to understand the activity later
• Don't forget to save changes when editing daily log entries
• Don't export large datasets without applying appropriate filters first
• Don't overlook the importance of consistent daily log maintenance

Tips & Recommendations

• Establish standardized terminology for common activities across your department
• Use the search function to quickly locate specific activities or patterns
• Pin the filter window open during intensive data analysis sessions
• Coordinate with other stations to maintain consistent daily log practices
• Regular export and backup of daily log data for long-term record retention
• Train all personnel on proper daily log entry procedures and importance

Troubleshooting & FAQs

Q: Why can't I see daily log entries that I know exist?
A: Check if filters are applied that might be hiding entries. Also, your permissions may limit which entries you can view. Some daily log entries may be restricted to users from specific stations or with certain permission levels.

Q: I can't edit or delete certain daily log entries. What's wrong?
A: Edit and delete capabilities depend on your user permissions and potentially the ownership of the entry. You may only be able to modify entries you created, or you might need "Edit Daily Log All users" permission to modify entries created by others.

Q: The search function isn't finding entries I know contain my keywords. Why not?
A: Ensure you're spelling keywords correctly and try variations of your search terms. The search looks across all columns, but exact matches may be required. Also check that filters aren't restricting your search results to a limited subset of entries.

Q: How do I know what activities should be recorded in the daily log?
A: Daily log entries typically include routine station activities like physical fitness, cleaning, equipment maintenance, and training exercises. Check with your department's standard operating procedures or supervisor for specific requirements about what activities should be documented.

Q: Can I recover a daily log entry that was accidentally deleted?
A: Daily log deletions are typically permanent within the system interface. Contact your system administrator immediately if you accidentally delete important entries, as there may be backup recovery options available at the administrative level.

Q: Why don't my custom views appear for other users at my station?
A: Custom views are typically user-specific rather than shared across all users. Each person needs to create their own custom views. Check with your system administrator about options for creating shared views if your department would benefit from standardized view configurations.

Related Articles

1. Events & Activities: Daily Log Saved Views
2. Events & Activities: Creating a Daily Log Entry