Purpose Statement

The Daily Log History provides a comprehensive audit trail and detailed view of all daily log entries entered into the First Due system, including complete change history for tracking edits, modifications, and updates to each entry. This functionality supports accountability, compliance requirements, and operational oversight by maintaining transparent records of all daily log activity and modifications.

Background Information

Daily Log History serves as the central repository for all historical daily log data and change tracking within the department. This feature enables administrators and authorized personnel to review the complete lifecycle of daily log entries, including who made changes, when modifications occurred, and what specific information was altered.

The history tracking capability is essential for departments that require detailed audit trails for compliance purposes, operational reviews, or investigative needs. By maintaining comprehensive records of all daily log activity and subsequent modifications, the system ensures transparency and accountability in operational documentation.

Required Permissions

Based on the system permissions structure, users need the following permissions to to access daily log history::

• View Daily Log - Required to access the Daily Log section
• Events - Required to access the Events and Activities module
• Create and Edit Daily Log - Required to create new saved views and modify existing ones

Note: History access permissions may be more restrictive than regular daily log permissions, as historical data often requires higher authorization levels for security and compliance reasons.

Video

Step-by-Step Guide

Accessing Daily Log History

1. Navigate to Daily Log History Interface
   • Go to Events and Activities module → Daily Log History
   • The system displays a comprehensive view of all daily log entries and their respective history
   • This interface provides detailed tracking of edits and changes to each daily log entry
     

Understanding Daily Log History Display

1. Review Historical Data Layout
   • The interface shows all daily logs entered into the First Due system and includes its complete modification history
   • Change tracking information displays who made edits and when they occurred
2. Interpret History Information
   • Review original entry details alongside modification records to Identify patterns in editing activity or frequent changes
   • Use historical data for accountability and compliance purposes
     

Using Filter Functionality

1. Access Filter Options
   • Locate the filter feature at the top right of the interface
   • The filter allows results to be refined based on available data points
   • Use filtering to focus on specific time periods, personnel, or entry types
     
     
     
     
     
2. Configure Filter Settings
   • Select desired filter criteria from available data points
   • Multiple filters can be applied simultaneously for precise historical analysis
   • Filters help narrow large datasets to relevant historical information
     
     
     
     
     
     
3. Manage Filter Interface
   • Pin Filter Open: Keep the filter window open for continuous access during analysis
   • Close Filter: Click the X icon to close the filter interface when not needed
     
     
     
     
     
     
4. Apply and Reset Filters
   • Click "Apply" to implement selected filter criteria and update the displayed results
   • Use "Reset" button to clear all active filters and return to the complete historical view
   • Test different filter combinations to analyze various aspects of daily log history
     

Best Practices

Do's

• Use filters strategically to focus on specific time periods or types of entries when analyzing large historical datasets
• Regularly review daily log history for compliance and quality assurance purposes
• Document any significant patterns or concerns identified through historical analysis
• Use historical data to improve daily log entry processes and personnel training
• Maintain awareness of change patterns to identify potential system or process improvements

Don'ts

• Don't access historical data without proper authorization and legitimate business need
• Don't use historical information for punitive purposes without following proper departmental procedures
• Don't overlook the value of historical data for operational improvement and trend analysis
• Don't forget to apply appropriate filters when analyzing large datasets to avoid information overload
• Don't assume all users have the same level of access to historical daily log data

Tips & Recommendations

• Use date range filters to focus on specific operational periods or incidents
• Combine multiple filter criteria to conduct detailed analysis of specific aspects of daily log activity
• Export filtered historical data for comprehensive reporting and long-term trend analysis
• Coordinate with department leadership when conducting historical analysis for operational reviews
• Use historical data to identify training needs or process improvement opportunities
• Maintain proper documentation when using historical data for official reports or investigations

Troubleshooting & FAQs

Q: I can access regular daily logs but can't see the Daily Log History. Why not?
A: Daily Log History typically requires higher-level permissions than standard daily log access. Historical data access is often restricted for security and compliance reasons. Contact your administrator to request appropriate permissions if you need historical access for your role.

Q: The Daily Log History shows entries but I can't see the change details. What's wrong?
A: Change detail visibility depends on your permission level and system configuration. You may be able to see that entries exist but lack permission to view specific modification details. This is common for audit trail security - contact your administrator for clarification.

Q: Why are some daily log entries missing from the history view?
A: Missing entries could be due to permission restrictions, filter settings, or data archival policies. Check if filters are applied that might hide certain entries, and verify that you have permission to view entries from all relevant time periods and personnel.

Q: The filter results seem incomplete or don't match what I expected. How can I fix this?
A: Try clearing all filters and starting with broader criteria, then gradually narrow your search. Also verify that your search terms and date ranges are accurate. Some historical data may be archived or have different permission requirements than recent entries.

Q: Can I export the Daily Log History data for reporting purposes?
A: Export capabilities depend on your system configuration and permissions. While not mentioned in the basic interface, many systems provide export functionality. Check with your administrator about available export options for historical daily log data.

Q: How long does the system retain daily log history information?
A: Data retention policies vary by department and system configuration. Contact your administrator to understand your department's specific retention policies for daily log historical data, as this affects how far back you can access historical information.

Related Articles

1. Events & Activities: Daily Log Overview
2. Events & Activities: Creating a Daily Log Entry
3. Events & Activities:  Daily Log List Overview
   
4. Events & Activities: Daily Log History Overview