Daily Operations: Calendar

Daily Operations: Calendar

Purpose Statement

The Calendar view within the Events & Activities module provides a centralized, visual representation of all scheduled events, daily log items, trainings, and other operational activities. It allows users to quickly identify upcoming responsibilities, manage signups, and create new events directly from the calendar interface. This overview helps users understand navigation, filtering options, and core functionality.

Background Information

The Events & Activities Calendar serves as a planning and operational tool for fire and EMS personnel. By consolidating information from multiple modules—including Events, Daily Operations, and other optional data sources—the calendar supports agency-wide coordination and reduces the need for manual scheduling workflows.

Common use cases include:

  • Viewing upcoming trainings, meetings, and events

  • Identifying signup-eligible activities

  • Navigating by month or date range

  • Creating new events directly from the calendar

  • Exporting calendars to external scheduling tools

  • Filtering activities to focus on relevant assignments

Prerequisites:

  • Users must have access to the Events & Activities module

  • Agencies may limit visibility based on event type, assignment, or role

Required Permissions

To view and interact with the Calendar, users typically need:

  • Events & Activities → View Events

  • Events & Activities → View Daily Operations

  • Events & Activities → Create Events (required for adding new events)

  • Events & Activities → Edit Events (if modifying existing events)

  • Events & Activities → Signup for Events (if the agency uses event signup eligibility)

Permission configurations may vary based on departmental policy and user roles.

Video



Step By Step Guide


1. Click on the First Due Menu Icon in the upper left-hand corner.


Click on the First Due Menu Icon in the upper left-hand corner.



2. Click on Events & Activities


Click on Events & Activities



3. Navigate to the Events & Activities Module and select Daily Operations from the menu.


Navigate to the Events & Activities Module and select Daily Operations from the menu.



4. Click on the Calendar View.


Click on the Calendar View.



5. Use one or more of the filters across the top to search for or limit the number of items shown.

Under the Module dropdown list, you can select additional module information to share inside of the Events Calendar, other than Events and Daily Log items.

Use one or more of the filters across the top to search for or limit the number of items shown.



6. Once you have chosen your filters, click on Search to display the new view.


Once you have chosen your filters, click on Search to display the new view.



7. Click on Reset to return to the default view.


Click on Reset to return to the default view.



8. Click on the left and right arrows next to the date to navigate forward or backwards by month.


Click on the left and right arrows next to the date to navigate forward or backwards by month.



9. Click on the calendar icon to move ahead multiple years or months at a time.


Click on the calendar icon to move ahead multiple years or months at a time.



10. Click in the open space of any day to bring up the modal to create a new Event.


Click in the open space of any day to bring up the modal to create a new Event.



11. Follow these articles to Create a New Event or Add From a Template.


Follow these articles to Create a New Event or Add From a Templat



12. Click on an Event that is Signup Eligible to sign up.


Click on an Event that is Signup Eligible to sign up.



13. Click on the export icon to create a link for external calendars.



Click on the export icon to create link for external calendars.

Best Practices

  • Use filters before navigating month-to-month to maintain consistent views.

  • Encourage agencies to standardize event naming conventions for clarity.

  • Export recurring calendars to personal scheduling tools to stay informed.

  • When creating new events, verify templates before use to ensure consistency.

Troubleshooting & FAQs

Why don’t I see certain events on the calendar?

  • Your filters may be restricting results—click Reset to clear them.

  • You may not have permission to view certain event types. Contact your administrator.

Why can’t I create a new event?

  • Your user role may not include the Create Events permission.

The calendar isn’t syncing with my external calendar tool. What should I do?

  • Confirm that your department has enabled calendar exports.

  • Verify that the subscription link was added correctly to your external calendar.

Why can’t I sign up for an event?

  • The event may not be eligible for signup, or signup may be restricted by role or capacity.






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