Purpose Statement

The Event Sign-Up feature allows department members to request participation in eligible events through the Events and Activities Module. This process provides a simple, self-service way for users to express interest in events while allowing event creators to review and confirm attendance, ensuring accurate participation tracking and staffing oversight.

Background Information

Event sign-up is commonly used for training sessions, meetings, and other activities where participation is voluntary or capacity-based. In First Due, event sign-up is only available for events that have been configured as Sign-Up Eligible by the event creator.

While events can be viewed from multiple Daily Operations views, the Sign Up functionality is exclusively available from the Calendar View. Once a user submits a sign-up request, the event creator must approve or deny the request before participation is confirmed.

Required Permissions

To sign up for an Event, users must have:

• Access to the Events and Activities Module

• Permission to view Daily Operations

• Permission to view Events on the Calendar

No administrative permissions are required to request event participation. Approval is managed by the event creator.

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Step-by-Step Guide

Navigate to Daily Operations

• Open the Events and Activities Module.

• Select Daily Operations.
  

Open the Calendar View

• Within Daily Operations, select the Calendar View.

• While events can be accessed from List, Daily, and Calendar views, the Sign Up option only appears in the Calendar View.
  

Locate a Sign-Up Eligible Event

• Use the available filters or search area at the top to narrow down events.

• Events configured for sign-up will display Sign Up Eligible at the bottom of the event on the calendar.
  

Request to Sign Up

• Select the event on the calendar.

• An event modal opens.

• Select the Sign Up button at the bottom of the modal.

• A confirmation message appears indicating your request has been submitted.

Your attendance request must be reviewed and approved by the event creator.

Cancel a Sign-Up Request

• Select the event again from the Calendar View.

• Select Cancel Request.

• A modal opens allowing you to include a cancellation reason (optional).

• Confirm the cancellation.
  

Best Practices

• Always use the Calendar View when signing up for events.

• Verify the event is marked Sign Up Eligible before attempting to request participation.

• Submit sign-up requests early to allow time for approval.

• Cancel requests promptly if you are unable to attend.

• Provide a cancellation reason when possible to assist event coordinators.

Troubleshooting & FAQs

Why don’t I see a Sign Up button?

• The event is not configured as Sign-Up Eligible or you are not viewing the Calendar View.

Can I sign up from the List or Daily View?

• No. Sign-up is only available from the Calendar View.

Is my attendance confirmed after signing up?

• No. The event creator must approve your request.

Can I cancel my request after signing up?

• Yes. Requests can be canceled from the Calendar View before approval.

Is a cancellation reason required?

• No. Providing a reason is optional.