Completing a Fire Incident Report - Associated Records

Completing a Fire Incident Report - Associated Records

Purpose Statement

  1. The purpose of this article is to explain how to view, link, or unlink EMS records using the Associated Records section within a Fire Incident Report.

Background Information

  1. The Associated Records section allows users to connect one or more EMS ePCRs (electronic Patient Care Reports) to a Fire Incident Report when both modules are in use. This ensures better reporting continuity, eliminates duplicate data entry, and supports integrated incident documentation.
AlertImportant: The Associated Records section only appears for agencies that utilize the First Due EMS/ePCR module.

Video


Step-by-Step Guide

1. Access the Associated Records Section
  • Open an existing Fire Incident Report.
  • Navigate to the Associated Records tab.


From within a Fire Incident Report navigate to the Associated Records.



2. View or Unlink an Associated ePCR
  • In the Actions column:
    • Click the eye icon to view the linked EMS report (ePCR).
    • Click the chain link icon to unlink the ePCR.


From the Actions column you can view or unlink an associated EMS report.



3. Confirm Unlinking
  • When unlinking an EMS report, a confirmation modal will appear.
  • Click Confirm to finalize the unlinking process.


When selecting the unlink icon from the Actions column a modal will appear to confirm the process of unlinking the report.



4. Link an ePCR to the Fire Incident
  • Click the +Add button in the Associated Records section.





5. View the Associated Records Modal
  • The modal will open with a list of EMS reports from the past 3 days, shown by default.


From the Associated Records modal the default view will be filtered to the last 3 days.



6.  Use Filter Options
  • Click Filter to refine your search.
  • You can filter by:
    • Incident Number
    • Unit Dispatch Notified At
    • Address


Select on Filter to edit the search criteria.



7. Apply Filters
  • After entering criteria, click Apply Filters to refresh the results.





8. Preview Records
  • Use the eye icon in the Actions column to preview an ePCR.
  • Adjust the number of records shown per page using the pagination options.


View the ePCR by selecting on the eye icon within the Actions column along with adjusting how many reports will be displayed on the page.



9. Link Selected ePCR(s)
  • Check the box next to one or more EMS records.
  • Click the Link button to associate them with the Fire Incident Report.


To associate the selected record or records select the Link button.

Best Practices

  1. Always verify that the EMS record matches the Fire Incident before linking.
  2. Use filters to reduce error and ensure accurate record association.
  3. Avoid unlinking records unless absolutely necessary, as it could affect reporting continuity.

Troubleshooting & FAQs

Why don’t I see the Associated Records tab?
  • This tab is only visible if your agency is using the First Due EMS/ePCR module.
Can I link more than one EMS report to a single Fire Incident?
  • Yes, multiple ePCRs can be linked to a single incident as long as they meet your agency’s workflow and data integrity standards.
What happens when I unlink a record?
  • The record is no longer connected to the Fire Incident Report but remains accessible from the EMS module.

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