Purpose Statement
Field Management in the Events and Activities module allows administrators to control which fields are required during the Daily Log creation process.
By configuring required fields, agencies can improve data consistency, reduce incomplete event records, and ensure personnel capture the information needed for reporting, review, and operational tracking.
Background Information
The Events and Activities module is used to document and manage agency activities, events, meetings, community events, and other non-emergency operational records.
Field Management is located within Events and Activities > Setup. From this area, admins can choose which event fields should be required when users create an event.
Required Permissions
Users must have access to the Events and Activities module and the ability to manage Events and Activities Setup.
The exact permission name may vary by agency configuration. Verify that the user’s role includes permission to access setup or administrative configuration for Events and Activities before completing this process.
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Step-by-Step Guide
Navigate to Events and Activities
Access Field Management
Locate the Field Management area.
Add a Required Field
Select Add Required Field Management.
Select the Field to Manage
In the modal that opens, select the field you want to manage.
Mark the Field as Required
Confirm that the Required checkbox is selected.
Create the Field Requirement
Select Create.
Review the Field Management List
Once created, the field appears in the Field Management list.
Edit an Existing Field Requirement
To update a requirement, select the pencil icon on the field row.
Uncheck the Required box if the field should no longer be required, then save the change.
Delete a Field Requirement
To remove the field requirement entirely, select the trash can icon on the field row.
Best Practices
Review required fields with agency leadership before enabling them to ensure the daily log creation process captures necessary information without adding unnecessary data entry.
Only require fields that are essential for reporting, compliance, operational review, or agency workflows.
Test the daily log process after adding required fields to confirm users can still complete records efficiently.
Avoid making too many fields required, as this may slow down entry or create confusion for field users and administrative staff.
Periodically review Field Management settings to ensure requirements still match current agency processes.
Troubleshooting & FAQs
Why can’t I access Field Management?
Your user role may not have permission to access Events and Activities Setup. Contact an administrator to confirm your assigned permissions.
Why is a field required when creating an Daily Log?
An administrator has configured that field as required in Field Management. Required fields must be completed before the daily log entry can be created or saved.
Can I remove a field requirement without deleting the field from the system?
Yes. Select the pencil icon for the field and uncheck the Required box.
What happens if I select the trash can icon?
The field requirement is removed from the Field Management list. This does not necessarily delete the field from the Events and Activities module; it removes the requirement configuration for that field.
Why should agencies use required fields?
Required fields help ensure consistent event documentation and reduce missing information in activity records.