Purpose Statement
The Events and Activities Module allows users to create a shareable calendar link that can be used with an external calendar.
This allows department Events and Activities calendar information to sync with an external calendar, helping users stay informed without having to view the calendar directly in First Due.
Background Information
The external calendar link is created from the Daily Operations Calendar View within the Events and Activities Module.
The calendar link can be shared with someone who uses an external calendar, allowing their calendar to sync with the Events and Activities calendar.
The option to create the link is only available from Calendar View. It is not available from List View.
Common use cases may include:
- Sharing department activities with personnel who use an external calendar
- Providing calendar visibility outside of First Due
- Keeping Events and Activities information synchronized with another calendar
Required Permissions
Users must have access to:
- The Events and Activities Module
- Daily Operations
- The Events and Activities Calendar View
Note: Specific permission names for creating or sharing an external calendar link were not identified in the provided workflow. If the Share button is unavailable, contact your department administrator to verify your access.
Video
Step-by-Step Guide
Navigate to Daily Operations
- Open the Module Stack.
- Select Events and Activities.
- Select Daily Operations.
Open Calendar View
- Confirm that Calendar View is selected.
- If you are currently in List View, switch to Calendar View.
- The external calendar sharing option is not available from List View.
Create the External Calendar Link
- Locate the Share button on the right side of the Calendar View.
- Select Share.
- The system creates a shareable calendar link.
Share the Calendar Link
- Copy or otherwise use the generated shareable link as provided by the system.
- Provide the link to the person who needs to connect the Events and Activities calendar with their external calendar.
- The external calendar can then use the link to sync with the Events and Activities calendar.
Best Practices
- Confirm you are in Calendar View before looking for the Share button.
- Only share the calendar link with users who should have access to the calendar information provided through the link.
- Verify that the external calendar supports calendar links before attempting to connect it.
- If the Share button is not visible, confirm that you are not in List View before contacting an administrator.
- Follow your department's policies when sharing department calendar information outside of First Due.
Troubleshooting & FAQs
Why don't I see the Share button?
Confirm that you are in Calendar View. The Share button used to create the external calendar link is not available from List View.
Where do I go to create an external calendar link?
Open the Module Stack, navigate to Events and Activities, select Daily Operations, and make sure you are in Calendar View.
What does the Share button do?
The Share button creates a shareable link that can be provided to someone using an external calendar.
Can I create the calendar link from List View?
No. The external calendar sharing option is only available from Calendar View.
Will the external calendar sync with the Events and Activities calendar?
Yes. The shareable link is used to connect an external calendar with the Events and Activities calendar so the calendar information can sync.
The Share button is still unavailable while I am in Calendar View. What should I do?
Contact your department administrator to verify that your user role has the appropriate access to Daily Operations and the Events and Activities calendar.