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Daily Operations: Calendar View

Purpose Statement

The Daily Operations Calendar View within the Events & Activities module provides a centralized visual display of scheduled events and operational activities across the department.

Users can navigate between dates, filter calendar entries, review upcoming events, create new events, sign up for eligible events, and share calendar information using an iCal link. The Calendar View also provides multiple display options so users can customize how scheduling information is presented.

Background Information

The Daily Operations Calendar helps fire and EMS personnel view and coordinate activities from multiple areas of First Due in one location.

Depending on agency configuration, calendar information may include items from modules such as:

  • Events
  • Training
  • NERIS/ePCRs
  • Inspections
  • Assets
  • Work Shifts
  • Time Off
  • Daily Logs

The calendar can be displayed in Day, Week, or Month view and includes filtering and search tools to help users focus on relevant information.

Common uses include:

  • Viewing upcoming trainings, meetings, and events
  • Reviewing activities for a specific day, week, or month
  • Filtering calendar entries by module, personnel, apparatus, status, time off, or work type
  • Creating an event directly from the calendar
  • Creating an event from a template
  • Signing up for eligible events
  • Reviewing upcoming events
  • Sharing calendar information with an external calendar using an iCal link

Users must have access to the Events & Activities module and appropriate permissions for the actions they need to perform.

Required Permissions

Based on the permissions documented for the previous Calendar View, users may require the following permissions depending on the actions they need to perform:

  • Events & Activities → View Events
  • Events & Activities → View Daily Operations
  • Events & Activities → Create Events — required to add new events
  • Events & Activities → Edit Events — required to modify existing events
  • Events & Activities → Signup for Events — required when using event signup functionality

Permission availability and naming may vary based on agency configuration and user role.

Video

Step-by-Step Guide

1. Open the First Due menu.

Select the First Due Menu icon in the upper-left corner of the screen to display the available modules.
 

2. Select Events & Activities.

From the module menu, select Events & Activities.
 

3. Select Daily Operations.

Within Events & Activities, select Daily Operations to open the operational scheduling tools.

 

4. Select Calendar View.

The Calendar View displays scheduled activities on a calendar.

Users can also select:

  • List View to display activities in a list format.

  • Pass Down List to review available pass down information.

     

5. Toggle the sidebar when additional screen space is needed.

Select the sidebar toggle to collapse or expand the sidebar.

Collapsing the sidebar can provide additional calendar viewing space, particularly when working from a smaller screen or mobile device.
 

6. Use Today to return to the current date.

If you have navigated away from the current date, select Today to return to the current month and date.

A Today option is also available below the calendar on the left side.
 

7. Navigate between months.

Use the left and right arrows near the calendar heading to move backward or forward through the calendar.

Users can also use the calendar's navigation controls to move between months.
 

8. Jump directly to another month or year.

Use the available month and year dropdown controls to navigate directly to another month or year instead of moving through the calendar one month at a time.

Select Today at any time to return to the current date.
 

9. Review Upcoming Events.

The Upcoming Events area displays scheduled events occurring in the near future, including events during the current week and upcoming weeks.

Use this area for a quick review of upcoming activities without navigating through individual calendar dates.

 

10. Share the calendar using the iCal option.

Select the Share option to generate an iCal link that can be provided to another user or added to a supported external calendar application.

Important: Anyone who receives the generated link may be able to access the calendar information provided through that link. The training for this feature indicates that sharing the link cannot be undone. Only provide the link to intended recipients.

 

11. Filter the calendar.

Select the Filters option to narrow the information displayed on the calendar.

Available filters may include:

  • Module
  • Personnel
  • Apparatus
  • Status, such as complete or incomplete
  • Time Off
  • Work Type

Additional filter options may be available depending on agency configuration.

 

12. Filter by module.

Use the Module filter to control which types of First Due information appear on the calendar.

Depending on agency configuration, available modules may include Events, Training, ePCRs, Inspections, Assets, Work Shifts, Time Off, and Daily Logs.
 

13. Select a calendar display.

Choose the preferred calendar layout:

  • Day — displays activities for a single day.
  • Week — displays activities for the selected week.

  • Month — displays the monthly calendar and is the default calendar view.

 

14. Search the calendar.

Use the Search field to locate calendar items based on the information available within the displayed calendar.

Search can be used together with filters to further narrow the displayed information.
 

15. Create an event from a calendar date.

Select an available area within a calendar day to begin creating a new event for that date.

Complete the required event information according to your agency's event configuration.
 

16. Create an event from the top of the page.

Events can also be created using the options at the top of the Calendar View.

Depending on the desired workflow, select:

  • Add Event
  • Add Event from Template

Use Add Event from Template when an existing agency template should be used as the starting point for the event.

 

17. Open an existing event.

Select an event displayed on the calendar.

From the event options, select the View or eye icon to open and review the event.
 

18. Sign up for an eligible event.

Select an event that allows participant signup.

If the event is marked as Signup Eligible, select the signup option to open the event and complete the available signup process.

Signup availability may depend on the event configuration, capacity, and the user's permissions.

Best Practices

  • Use Day, Week, or Month view based on the amount of scheduling detail you need.
  • Use filters and search together when working with a calendar containing a large number of activities.
  • Collapse the sidebar when additional viewing space is needed on smaller screens.
  • Use Today instead of manually navigating back through multiple months.
  • Review Upcoming Events regularly to identify approaching responsibilities.
  • Use consistent event names so activities are easier to identify and search.
  • Use event templates when your agency has standardized recurring event configurations.
  • Confirm the correct date and event details before creating an event directly from a calendar date.
  • Share iCal links only with intended recipients because the link provides access to calendar information.
  • Do not distribute an iCal link unless the recipient should have continued access to the information available through that link.

Troubleshooting & FAQs

Why don't I see an event or activity on the calendar?

Review the active filters and search criteria. A module, personnel, apparatus, status, or other filter may be preventing the item from appearing. Your agency's configuration or your permissions may also affect which calendar items are visible.

How do I quickly return to the current date?

Select Today. The Calendar View provides a Today option that returns the calendar to the current date.

How can I see more of the calendar on a smaller screen?

Use the sidebar toggle to collapse the sidebar and provide additional viewing space for the calendar.

Can I view something other than a full month?

Yes. The calendar can be displayed in Day, Week, or Month view.

Why can't I create an event from the calendar?

Your assigned role may not include the permission required to create events. Contact your First Due administrator if you believe you should have access.

Why can't I sign up for an event?

The event may not be configured for signup, may have eligibility restrictions, may have reached its available capacity, or your account may not have the required signup permission.

What is the Share option used for?

The Share option generates an iCal link that can be provided to another person or used with a supported external calendar application.

Can I revoke an iCal link after sharing it?

The current feature training states that sharing the generated calendar link cannot be undone. Treat the link as sensitive and provide it only to intended recipients.

Can I create an event without clicking directly on a calendar date?

Yes. Use Add Event at the top of the page. If your agency uses event templates, you can also select Add Event from Template.

How do I review an existing calendar event?

Select the event and use the View or eye option to open the event details.