Purpose Statement
The Calendar view within the Events & Activities module provides a centralized, visual representation of all scheduled events, daily log items, trainings, and other operational activities. It allows users to quickly identify upcoming responsibilities, manage signups, and create new events directly from the calendar interface. This overview helps users understand navigation, filtering options, and core functionality.
Background Information
The Events & Activities Calendar serves as a planning and operational tool for fire and EMS personnel. By consolidating information from multiple modules—including Events, Daily Operations, and other optional data sources—the calendar supports agency-wide coordination and reduces the need for manual scheduling workflows.
Common use cases include:
- Viewing upcoming trainings, meetings, and events
- Identifying signup-eligible activities
- Navigating by month or date range
- Creating new events directly from the calendar
- Exporting calendars to external scheduling tools
- Filtering activities to focus on relevant assignments
Prerequisites:
- Users must have access to the Events & Activities module
- Agencies may limit visibility based on event type, assignment, or role
Required Permissions
To view and interact with the Calendar, users typically need:
- Events & Activities → View Events
- Events & Activities → View Daily Operations
- Events & Activities → Create Events (required for adding new events)
- Events & Activities → Edit Events (if modifying existing events)
- Events & Activities → Signup for Events (if the agency uses event signup eligibility)
Permission configurations may vary based on departmental policy and user roles.
Video
Step By Step Guide
1. Click on the First Due Menu Icon in the upper left-hand corner.
Select the main menu in the upper-left corner of the screen to access all available modules.
Select the main menu in the upper-left corner of the screen to access all available modules.
2. Click on Events & Activities.
From the main navigation menu, select Events & Activities to open the module dashboard.
3. Navigate to the Events & Activities Module and select Daily Operations from the menu.
Within the module’s left-side navigation panel, click Daily Operations to access the scheduling and calendar tools.
4. Click on the Calendar View.
At the top of the Daily Operations page, select Calendar View to display scheduled items in a monthly calendar layout.
5. Use one or more of the filters across the top to search for or limit the number of items shown.
Use the available filter options (such as date range, event type, assignment, or status) to narrow the results displayed.
Within the Module dropdown, you may also include additional module data in the calendar view beyond standard Events and Daily Log entries, depending on agency configuration.
6. Once you have chosen your filters, click on Search to display the new view.
After applying filter selections, click Search to refresh the calendar and display results that match your criteria.
7. Click on Reset to return to the default view.
Select Reset to clear all filters and restore the default calendar display.
8. Click on the left and right arrows next to the date to navigate forward or backwards by month.
Use the navigation arrows beside the displayed month and year to move one month forward or backward.
9. Click on the calendar icon to move ahead multiple years or months at a time.
Select the calendar icon to open the date picker, allowing you to jump directly to a specific month or year without scrolling sequentially.
10. Click in the open space of any day to bring up the modal to create a new Event.
Select an empty area within a calendar date to open the New Event creation modal. From here, you can begin entering event details.
11. Follow these articles to Create a New Event.
For detailed event setup instructions, refer to the related Knowledge Base articles on General Event Information to ensure proper configuration and consistency.
12. Click on an Event that is Signup Eligible to sign up.
Select any event marked as Signup Eligible to open the event details window and complete the signup process (if capacity and permissions allow).
13. Click on the export icon to create a link for external calendars.
Select the Export icon to generate a subscription link. This link can be added to supported external calendar applications to automatically sync Events & Activities data.
14. Select the Today button to bring the user back to the current month
If the user has navigated away from today's date on the Calendar View, the "Today" button can be selected to be brought back to the current month (current day highlighted in Yellow)
Best Practices
- Use filters before navigating month-to-month to maintain consistent views.
- Encourage agencies to standardize event naming conventions for clarity.
- Export recurring calendars to personal scheduling tools to stay informed.
- When creating new events, verify templates before use to ensure consistency.
Troubleshooting & FAQs
Why don’t I see certain events on the calendar?
- Your filters may be restricting results—click Reset to clear them.
- You may not have permission to view certain event types. Contact your administrator.
Why can’t I create a new event?
- Your user role may not include the Create Events permission.
The calendar isn’t syncing with my external calendar tool. What should I do?
- Confirm that your department has enabled calendar exports.
- Verify that the subscription link was added correctly to your external calendar.
Why can’t I sign up for an event?
- The event may not be eligible for signup, or signup may be restricted by role or capacity.