Purpose Statement
The Ad Hoc Violations feature allows inspectors to document violations that are not pre-defined within an inspection checklist. This ensures that all observed issues—regardless of checklist limitations—are captured for compliance, reporting accuracy, and enforcement.
Background Information
Inspection checklists are typically built with predefined items based on common fire code requirements. However, real-world inspections often uncover issues that fall outside those predefined entries. Ad Hoc Violations provide flexibility by allowing inspectors to:
- Add custom violations during an inspection
- Associate those violations with applicable fire codes
- Document findings thoroughly for compliance and reporting
This feature is especially useful in dynamic environments where unique hazards may arise.
Required Permissions
To use Ad Hoc Violations, users typically need:
- Access to Inspections Module
- Permission to Edit Inspection Types
- Ability to Create and Modify Violations
- Access to Checklist Configuration Settings
Permissions may vary by agency configuration but are generally assigned to inspectors, supervisors, or administrators.
Video
Step-by-Step Guide
1. Enable Ad Hoc Violations for a Checklist
- Navigate to the inspections module, open the appropriate inspection type, and enable the Ad Hoc Violations option in the checklist settings.
2. Add an Ad Hoc Violation
- Open the inspection record and scroll to the bottom of the checklist to add a new violation.
3. Select a Code
- Choose the appropriate fire code from the available list and save your selection.
4. Enter a Description
- Enter a clear description of the violation that was observed, then save the entry.
5. Set Violation Status
- Mark the violation as failed, citation or corrected and add any necessary remarks.
6. Add a Photo
- Attach a photo by taking a new image or uploading one from your device.
7. Manage the Violation
- View the code (1), edit (2), delete (3), or duplicate (4) the violation as needed using the available options.
8. Add Another Violation
- Repeat the process to add additional ad hoc violations if more issues are found.
Best Practices
- Always associate a relevant fire code when possible for compliance tracking
- Provide clear, detailed descriptions to support enforcement actions
- Use photos to document violations visually
- Confirm Ad Hoc Violations are enabled before starting inspections
Troubleshooting & FAQs
Q: Why can’t I add an Ad Hoc Violation?
A: Make sure the feature is enabled in checklist settings and that you have the correct permissions.
Q: Is a description required?
A: Yes, a description is required before saving.
Q: Can I edit or delete a violation?
A: Yes, use the available edit or delete options on the violation.
Q: Can I add more than one violation?
A: Yes, you can add multiple Ad Hoc Violations to the same inspection.