Responding to Job Board Posts

Purpose Statement

• Apply for available shift vacancies and assignments posted on the Job Board by viewing details and submitting responses through the Fire/EMS scheduling system

Background Information

• The Job Board allows personnel to proactively view and apply for available shifts, overtime opportunities, special assignments, and training positions
• Unlike traditional call shifts where you are contacted directly, Job Board posts may require you to actively check and respond to available opportunities
• Job Board posts include detailed information about shift requirements, qualifications needed, start and end times, and application deadlines
• The system provides multiple access points to view and respond to Job Board postings for user convenience
• Your responses are tracked and administrators can review applications to make selection decisions based on departmental criteria

Required Permissions

• Access Scheduling
• Access Dashboard
• Access Call Shifts

Video 

Step-by-Step Guide

1. Method 1: Responding via Dashboard

   • Navigate to Scheduling from the main menu
   • Select Dashboard to access the scheduling overview
   • Locate the Call Shift area on the Dashboard where Job Board information will appear
   • Review the available Job Board postings and their details
   • Select your response for the shifts you wish to apply for
     

  

1. Method 2: Responding via Job Board Section

   • Navigate to Scheduling from the main menu
   • Select Call Shifts from the scheduling options
   • Click on Job Board to access the dedicated Job Board interface
   • Browse through available Job Board postings and review detailed information

    

1. Review Job Board Information

   • Examine shift details including start and end times
   • Check qualification requirements to ensure you meet the criteria
   • Note application deadlines to ensure timely responses
   • Read any special instructions or requirements in the posting message

2. Submit Your Response

   • Choose your response option (typically "Interested" or "Apply")
   • Confirm your application before final submission
   • Verify your response was recorded in the system
     

Best Practices

Regular Monitoring

• Check the Job Board regularly for new postings, especially if you're interested in additional shifts
• Set up a routine to review available opportunities at consistent times
• Pay attention to application deadlines to avoid missing opportunities
• Consider checking both Dashboard and Job Board locations to ensure you see all available posts

Application Strategy

• Only apply for shifts you can realistically work to maintain credibility with administrators
• Ensure you meet all qualification requirements before applying
• Read posting details thoroughly to understand expectations and requirements
• Apply promptly for positions you're interested in, as competitive posts may fill quickly

Professional Response Management

• Be selective and thoughtful about which positions you apply for
• Maintain consistent availability patterns to help administrators make informed selections
• Follow up appropriately if you have questions about specific postings
• Accept selection decisions professionally, whether chosen or not
  

• Don't apply for shifts you cannot work 
• Avoid missing application deadlines by not checking the Job Board regularly
• Don't assume you'll be automatically notified of new postings - proactive checking is required

Troubleshooting & FAQs

Access Issues

• If you can't see Job Board posts: Verify that Job Board feature is enabled and you have proper permissions
• When Job Board section is missing: Ensure you have Access Call Shifts permission and the feature is active

Response Problems

• If your response doesn't register: Try refreshing the page and resubmitting your application
• For application deadline issues: Verify the current time and ensure you're applying before the deadline
• When qualification questions arise: Contact the posting administrator for clarification on requirements

Notification and Update Issues

• If you're not seeing new posts: Check both Dashboard and Job Board locations regularly as automatic notifications may not be enabled
• For selection status updates: Monitor your notifications or contact administrators for application status
• When posts disappear: Posts may be removed after deadlines pass or positions are filled

Frequently Asked Questions 

1. Q: Will I be notified automatically when new Job Board posts are available?
   
1. A: This depends on your department's notification settings - check both locations regularly to ensure you don't miss opportunities
   
2. Q: Can I withdraw an application after submitting it?
   
1. A: Contact the administrator who posted the position to discuss withdrawal options
   
3. Q: How will I know if I'm selected for a Job Board position?
   
1. A: Administrators will typically notify selected personnel through the system's standard communication methods
   
4. Q: Can I apply for multiple Job Board posts at the same time?
   
1. A: Yes, but ensure you can fulfill all commitments if selected for multiple positions