Posting to the Job Board

Purpose Statement

• Create and publish shift vacancies and assignments to the Job Board, where personnel can view and apply for available opportunities within the scheduling system

Background Information

• Posting to the Job Board allows administrators to make shift openings visible to all eligible personnel who can then proactively apply for positions
• This feature is particularly useful for non-urgent shift coverage, special assignments, training opportunities, and positions that benefit from having multiple applicants
• Job Board postings differ from traditional call shifts by allowing personnel to browse available opportunities and self-select rather than being contacted directly
• The system maintains all posting details, application tracking, and selection history for administrative oversight and record-keeping
• Job Board posts can run concurrently with traditional call shift methods to maximize coverage options

Required Permissions

• Access Scheduling
• Access Call Shifts
• Initiate Call Shifts
• View Call Shift History

Video 

Step-by-Step Guide

1. Initiate the Call Shift Process

   • Navigate to Scheduling from the main menu
   • Select Call Shifts from the scheduling options
   • Click to initiate a Call Shift to begin creating your posting
     

1. Complete Required Call Shift Information

   • Fill in all applicable areas, ensuring you include the following essential details:
     • Start Date and Time: Specify when the shift or assignment begins
     • End Date and Time: Specify when the shift or assignment ends
     • Qualifiers and Positions Needed: Define required certifications, skills, or specific positions
     • Deadline Date and Time: Set when applications must be submitted by
     • Message: Provide detailed information about the assignment, requirements, and any special instructions
       

1. Add Posting to Job Board

   • After completing all required fields, click on "Add to Job Board"
   • This action publishes your call shift information to the Job Board where personnel can view and apply
     

1. Verify Job Board Posting

   • Click on "JOB BOARD" to navigate to the Job Board interface
   • Locate your newly created post to verify it appears correctly
   • Review the posting details to ensure all information is accurate and complete
     

1. Manage Posted Content

   • Click on "Posted by [Your Name]" to access posting management options
   • Review applicant responses and manage the selection process through this interface
     

Best Practices

Complete Information Entry

• Provide detailed and accurate shift information to help personnel make informed decisions about applying
• Include specific qualifier requirements upfront to ensure only eligible personnel apply
• Set realistic deadlines that allow sufficient time for personnel to see and respond to postings
• Use clear, professional language in messages that explains expectations and requirements

Timing Considerations

• Post to Job Board well in advance of shift start times when possible to maximize applicant pool
• Consider posting during times when personnel are most likely to check the system
• Set application deadlines that balance adequate response time with your staffing needs
• Monitor posting performance to optimize timing for future posts

Content Best Practices

• Write clear, concise messages that include all relevant details about the assignment
• Specify any special requirements, equipment needs, or unique aspects of the position
• Include contact information if personnel need to ask questions about the posting
• Use consistent formatting and terminology across all Job Board postings

Common Mistakes to Avoid

• Don't post without completing all required fields, as incomplete postings may confuse applicants
• Avoid setting unrealistic deadlines that don't allow adequate response time
• Don't forget to verify your posting appears correctly on the Job Board before finalizing
• Ensure qualifier requirements are accurate to prevent unqualified applications

Troubleshooting & FAQs

Posting Issues

• If posting doesn't appear on Job Board: Verify all required fields are completed and "Add to Job Board" was clicked
• For incomplete posting information: Edit the call shift details and re-add to Job Board if necessary
• When postings appear incorrectly: Check that start/end times and dates are entered in proper format

Application Management Problems

• If you can't see applicants: Ensure you're accessing the posting through the correct user interface
• For missing application notifications: Verify notification settings are configured properly
• When deadline issues occur: Check that deadline date/time is set correctly and hasn't already passed

Access and Permission Issues

• If you can't initiate call shifts: Verify you have all required permissions listed above
• For Job Board access problems: Ensure Job Board feature is enabled in system settings
• When posting management options aren't available: Check your administrative permissions for call shift management

Frequently Asked Questions 

1. Q: Can I edit a Job Board posting after it's published?
   
1. A: No, you have the ability to delete and report if necessary
   
2. Q: Can I post the same shift to both Job Board and traditional call shifts?
   
1. A: Yes, you can use multiple methods simultaneously to maximize coverage options
   
3. Q: What happens when the application deadline passes?
   
1. A: You can review all applications and select personnel based on your department's selection criteria