Purpose Statement

The Mandatory Ranking Details page serves as a comprehensive tool for managing and viewing mandatory history within your scheduling system. This feature allows administrators and supervisors to access mandatory ranking lists by qualifier type and review individual personnel assignments to mandatory shifts. The system provides essential visibility into staffing obligations, enabling better workforce management and ensuring compliance with mandatory staffing requirements.

Background Information

Mandatory ranking is a critical component of public safety scheduling that ensures adequate staffing levels during all operational periods. This feature addresses situations where voluntary shift coverage is insufficient and mandatory assignments become necessary. The system maintains ranked lists of qualified personnel for different specialties and positions, allowing fair and systematic assignment of mandatory duties. This tool is essential for maintaining operational readiness while distributing mandatory assignments equitably among qualified staff members.

Required Permissions

• Access Scheduling 
  
• Access Call Shifts 
  
• Scheduling - Reorder Mandatory Ranking
  
• View Only Own Ranking Details

Video

Step-by-Step Guide

Accessing Mandatory Ranking Details

1. Navigate to the Scheduling module by clicking on Scheduling in the main navigation menu
2. Select Call Shifts from the scheduling options
3. Click on Mandatory Ranking to access the ranking system
   

Viewing Mandatory Rankings by Qualifier

4. Select the Qualifier list that you wish to view from the available options
5. Review the Mandatory Rankings List for your chosen qualifier, which displays personnel in ranked order
   

Managing the Rankings List

6. Utilize the search features at the top of the page to locate specific personnel quickly
7. Download the list if you need an offline copy for reference or reporting
8. Re-position personnel rankings using the four-arrow drag-and-drop functionality to adjust positions as needed
9. Move personnel without force by clicking the Down Arrow for systematic repositioning
   

Viewing Individual Details

10. Click on an individual from the rankings list to access their specific information
11. Review their individual Mandatory Ranking Details which shows their current status and assignment history
12. Click the Eye-Ball icon to navigate to the Mandatory Fill Details page for that particular entry
    

Accessing Mandatory Fill Details

13. Review the Mandatory Fill Details page which provides comprehensive information about specific mandatory assignments and fulfillment status
    

Best Practices

• Regularly review and update mandatory rankings to ensure fairness and accuracy in assignments
• Use the search functionality to quickly locate specific personnel when time-sensitive staffing decisions are needed
• Download ranking lists periodically for backup purposes and offline reference during critical staffing situations
• Monitor individual mandatory assignment histories to ensure equitable distribution of mandatory duties
• Update rankings promptly when personnel qualifications change or new staff members are added
• Coordinate with supervisors before making significant changes to established ranking orders
• Document reasoning for any ranking adjustments to maintain transparency and accountability

Troubleshooting & FAQs

1. Q: Why can't I see certain personnel in the mandatory ranking list? 
   
1. A: Personnel may not appear if they lack the required qualifications for the selected qualifier or if their employment status has changed. Verify their qualification status and employment records.
   
2. Q: The drag-and-drop repositioning isn't working properly. 
   
1. A: Ensure you're clicking and holding on the four-arrow icon before attempting to drag. Clear your browser cache if the functionality remains unresponsive.
   
3. Q: Can I see why someone was assigned to a specific mandatory shift? 
   
1. A: Yes, use the Eye-Ball icon to access the Mandatory Fill Details page, which provides comprehensive information about assignment reasoning and history.
   
4. Q: What happens if I accidentally change someone's ranking position? 
   
1. A: Rankings can be adjusted back to the correct position using the same drag-and-drop functionality. Document any intentional changes for future reference.