Enabling the AI - Generation Permission for Fire Reports

Enabling the AI - Generation Permission for Fire Reports

Purpose

Enable AI generation capabilities for fire incident narratives in the NFIRS module. This permission allows authorized users to leverage artificial intelligence to assist with incident report documentation, reducing manual entry time and improving narrative consistency.

Background Information


The AI generation feature uses artificial intelligence to help create comprehensive incident narratives based on data entered in the NFIRS report. This tool assists users in generating detailed, consistent narratives while maintaining compliance with NFIRS reporting standards. The feature is particularly useful for streamlining documentation workflows and ensuring thorough incident descriptions.

Note: AI must be setup as an option for your agency configuration before it can be turned on as a permission. If you turn on the permission and still do not see the icon, please reach out to your Client Success Manager or Support.

Common Use Cases:
  1. Generating initial narrative drafts from incident data
  2. Standardizing narrative format across reports
  3. Reducing time spent on incident documentation
  4. Improving narrative completeness and accuracy

Required Permissions


To enable AI generation for users, you must have access to:
  1. Admin module access
  2. Roles & Permissions management capabilities
  3. NFIRS - AI generation permission (located in Incident Reporting > General Group)

Video


Step-by-Step Guide


1. Navigate to the Admin module and select Roles & Permissions.


From the Admin module select on Roles & Permissions.



2. Select the Role to Edit.

Info
In the Actions column, click the pencil icon next to the role you want to modify.

From the Actions column select on the pencil icon for the roll you wish to edit.



3. Open Incident Reporting Permissions.
From the Permissions tab, select Incident Reporting.

From the Permissions tab select on Incident Reporting.



4. Navigate to the General Group and locate the NFIRS - AI generation permission, select Allow to enable that permission.


Navigate to the General Group and locate the NFIRS - AI generation permission, select Allow to enable that permission.



5. Remember to always select Save to update any changes.


Remember to always select Save to update any changes.

Best Practices


Do:
  1. Enable AI generation for roles that regularly complete NFIRS incident reports
  2. Train users on reviewing and editing AI-generated narratives for accuracy
  3. Encourage users to verify all AI-generated content before finalizing reports
  4. Document any department-specific narrative standards that should be applied
Don't:
  1. Enable this permission for roles that don't have incident reporting responsibilities
  2. Rely solely on AI-generated content without review
  3. Assume AI generation replaces the need for thorough incident documentation training

Troubleshooting & FAQS

​Q: The AI generation option isn't appearing for my users after enabling the permission.
A: Ensure users have logged out and back in after the permission change. Permissions updates require a fresh session to take effect.
​
Q: Can I enable AI generation for multiple roles at once?
A: No, permissions must be configured individually for each role. However, you can clone an existing role configuration to speed up the process.
​
Q: Does enabling AI generation affect existing incident reports?
A: No, this permission only affects the ability to use AI generation for new or edited reports moving forward.
​
Q: Who should have access to AI generation?
A: Typically, field users, supervisors, and anyone responsible for completing NFIRS incident reports should have this permission.



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