Documenting a Fire Report Utilizing AI

Documenting a Fire Report Utilizing AI

Purpose

  1. The purpose of this article is to demonstrate how to use A.I. when completing a fire report.

Video


Directions


1. From within a Fire Report select on the A.I. icon to begin.
  1. The AI icon will remain visible throughout documentation and can be accessed whenever necessary.


From within a Fire Report select on the A.I. icon to begin.



2. An AI Assistant modal will populate, to begin using select the Record button and start speaking.
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An AI Assistant modal will populate, to begin using select the Record button and start speaking.



3. From the Transcription there are three options: Erase, Stop, and Analyze.
  1. Erase - Using the icon will erase/delete the transcription.
  2. Stop - Using the button stops the transcription.
  3. Analyze - Using the button will generate and extract data to use in the report.





4. You are able to edit your Transcription at anytime by selecting in the transcription box then edit or add information as needed.
  1. For this example the Stop button was selected to make edits, once completed you can continue recording or select Analyze when completed.
  2. Using the Eraser icon deletes the entire Transcription.


You are able to edit your Transcription at anytime by selecting in the transcription box then edit or add information as needed.



5. Once satisfied with the Transcription select the Analyze button.
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Once satisfied with the Transcription select the Analyze button.



6. Once analyzed you will see all data extraction and able to edit any information.
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Once analyzed you will see all data extraction and able to edit any information.



7. The Data Extraction will show all relevant incident information in the appropriate fields.
  1. The various types of information that can be processed includes:
    1. Incident Type
    2. Property Details
    3. Fire Origin & Cause
    4. Resources Used
    5. Actions Taken
    6. Damage Assessment
    7. Personnel Information
    8. Hazards Present
    9. Civilian/FF Causalities


The Data Extraction will show all relevant incident information in the appropriate fields.



8. The Wrap Up section will automatically generate a formatted narrative based on the transcript provided.


The Wrap Up section will automatically generate a formatted narrative based on the transcript provided.



9. After reviewing you are able to make changes to the Transcription or the Data Extraction fields by selecting the Edit button.


After reviewing you are able to make changes to the Transcription or the Data Extraction fields by selecting the Edit button.



10. If editing the Transcription you can begin recording, typing, or erasing the entire Transcription. Once completed select Analyze to extract information.
Alert
Alert: Each time you use the AI tool, the system will append your narrative. A new section will be added to the end of your previous narrative.


If editing the Transcription you can begin recording, typing, or erasing the entire Transcription. Once completed select Analyze to extract information.



11. When editing the Data Extraction use the fields to make any changes or the trashcan icon to delete information.


When editing the Data Extraction use the fields to make any changes or the trashcan icon to delete information.



12. You are also able to edit or remove the generated narrative.


You are also able to edit or remove the generated narrative.



13. Once completed with editing any fields select the Save button.


Once completed with editing any fields select the Save button.



14. Once all Data Extraction has been reviewed the data can be mapped to the appropriate fields within the Fire Report by selecting the Apply button.


Once all Data Extraction has been reviewed the data can be mapped to the appropriate fields within the Fire Report by selecting the Apply button.



15. There will be an AI service survey that populates to complete and submit.


There will be an AI service survey that populates to complete and submit.



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