New Features
Apparatus In/Out of Service Reason and Comment Tracking
- What - Agencies can now optionally enable reason and comment tracking when an apparatus is marked In Service or Out of Service. When enabled, users will see a reason selection and comment field anywhere this status change is performed in Assets, including overview, list, compartment swap, and unit update workflows. Agencies can also choose to make the reason and comment required. The selected reason and entered comment are also recorded in the OOS Log and System Log on the apparatus record for improved visibility and reporting.
- Why - This enhancement gives agencies better transparency into why apparatus status changes happen and helps create a clearer audit trail for operational and maintenance reporting. It supports documenting important context such as repairs, servicing, training, retrofitting, coverage changes, or notes about what was completed before an apparatus returns to service.
- How
- Go to Setup and enable Enable Apparatus Reason/Comment for In/Out of Service.
- To require users to complete this information, also enable Require Apparatus Reason/Comment for In/Out of Service.
- When changing an apparatus to In Service or Out of Service, select the appropriate reason from the new dropdown and enter any relevant comments.
- Complete the status update from supported areas in Assets, including workflows aligned across Overview, Record View, Compartment Swap, and Unit Updates.
- Review the recorded details in the apparatus OOS Log and System Log.
- Additional warnings or pop-ups may appear in related workflows, such as when changing status during an open swap, based on the update path being used.
- Use Case - A fleet manager marks an apparatus Out of Service for repairs and documents the issue in the comment field so staff can understand why it is unavailable. Later, when the apparatus is returned In Service, the user records what work was completed and any remaining issues. This gives the agency a complete history of the status change and supporting notes directly in the apparatus logs.
Toggle on in Setup
Enhancements
Auto-populate Current Price Per Unit
- What - Agencies can now enable a new setting in Assets > Setup > Settings called Auto-populate Current Price Per Unit. When this setting is turned on, the system automatically fills the Current Price Per Unit field using the selected inventory item’s existing current price per unit during both Purchase Order and Receive Inventory workflows. The field remains editable, and if the user updates the value, that new amount is reflected in the inventory record as part of the current workflow. If no current price per unit exists on the inventory record, the field remains blank and the user can enter it manually.
- Why - This enhancement reduces manual data entry, improves pricing consistency, and helps users move more quickly through purchasing and receiving workflows while still allowing flexibility for vendor changes, discounts, or one-time pricing adjustments. Making this behavior optional in setup also gives agencies control over whether they want pricing to auto-populate as part of their process.
- How
- Go to Assets > Setup > Settings.
- Locate Auto-populate Current Price Per Unit under Require unique API Apparatus ID.
- Turn the toggle on to enable automatic population of the Current Price Per Unit field.
- Open a Purchase Order or Receive Inventory workflow and select an inventory item.
- Review the populated Current Price Per Unit value.
- Edit the field if needed to match updated vendor pricing, discounts, or other adjustments.
- Save and complete the workflow as normal.
- If the selected inventory item does not already have a current price per unit, the field will remain blank for manual entry.
- When the toggle is off, no auto-population occurs and users must continue entering the value manually.
- Use Case - A user creating a purchase order selects a commonly ordered supply item and sees the Current Price Per Unit automatically filled in from the inventory record, saving time and improving consistency. If the vendor has provided a temporary price change, the user can update the amount before saving, and that revised value becomes the new current price per unit reflected in the inventory record. The same experience applies when receiving inventory, helping staff work more efficiently in either workflow.