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Community Connect - Creating Historic Permit Type

Purpose Statement

This article explains how to create a Historical Permit Type within the system. Historical permits allow agencies to document and manage burn permits or similar activities with configurable requirements, approvals, and expiration rules. This ensures accurate recordkeeping, compliance, and standardized permit workflows.

Background Information

Historical permits are commonly used by Fire and EMS agencies to track controlled burns, fire prevention activities, and compliance-related permits. Configuring permit types allows departments to standardize data collection, enforce approval processes, and automate restrictions (such as burn bans).

Before creating permits, administrators must configure Permit Types, which define the structure, rules, and required inputs for each permit.

Required Permissions

To create and manage Historical Permit Types, users typically need:

  • Administrator or Supervisor access
  • Permissions for:
    • Permit Management
    • System Configuration
    • Historical Permits Module access

If permissions are restricted, contact your system administrator.

Video

Step-by-Step Guide

1. Navigate to the Historical Permits Module

  1. From the main menu bar, scroll down.
  2. Select Historical Permits.

  3. Click on Permit Types.

    CC Historical Permit Types.png

2. Create a New Permit Type

  1. Select New Permit Type.

    CC Historical Permit New Permit.png
  2. Complete the required fields:
    • Permit Group
    • Code

    • Permit Name

      CC Historical Permit 1.png

3. Configure Basic Details

  1. (Optional) Add a Description.
  2. (Optional) Select an Icon.

  3. Choose if the permit should Start When Issued.

    CC Historical Permit 2.png

4. Set Expiration Rules

  1. Define permit expiration settings:
    • Expiration Date

    • Expiration Time

      CC Historical Permit 3.png

5. Configure Approval & Requirements

  1. Indicate if the permit Requires Approval.
  2. Enable requirement for:
    • Description of materials to be burned
    • Reason for burning

6. Add Notes and Terms

  1. Enter any Internal Notes.
  2. Define Terms of Permit Use.

7. Add Custom Sections & Questions

  1. Create a New Section.
  2. Add questions based on response type:
    • Numeric response
    • Yes/No response
    • Free text response

    • Checkbox response

      CC Historical Permit 4.png

8. Configure Burn Restrictions

  1. Enable setting to Automatically Deny Permits based on burn conditions (if applicable).

    CC Historical Permit 5.png

9. Activate the Permit Type

  1. Mark the permit as Active.

    CC Historical Permit 6.png

10. Save the Permit Type

  1. Click Create to finalize.

    CC Historical Permit 7.png

Best Practices

  • Use clear and standardized naming conventions for permit types
  • Require approvals for high-risk activities (e.g., open burns)
  • Add detailed terms to reduce liability and ensure compliance
  • Use custom questions to capture critical safety information
  • Regularly review expiration settings to align with local regulations
  • Enable automatic denial during burn bans or unsafe conditions

Troubleshooting & FAQs

Q: Why can't I create a permit type?
A: Verify you have the required permissions for permit configuration.

Q: The permit isn’t showing for users—why?
A: Ensure the permit type is marked as Active.

Q: Can I edit a permit type after creation?
A: Yes, but changes may impact existing permits depending on system configuration.

Q: How do I enforce stricter controls on burn permits?
A: Enable approval requirements and require detailed descriptions of materials and purpose.

Q: What happens if I enable automatic denial?
A: The system will automatically reject permits when configured burn restriction conditions are met.