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Knowledge Center

Documenting an Exposure - Information Section

 

Purpose Statement

The Information Section of an Exposure Report captures the foundational details of an exposure incident, including type, date/time, duration, and location. Completing this section accurately ensures proper documentation, supports compliance requirements, and enables downstream reporting and analysis.

Background Information

The Information section is the first step in documenting an Exposure Report. It establishes the core incident details that drive the rest of the report workflow.

Key points:

  • Certain fields are required to create the exposure record
  • Additional fields enhance accuracy and reporting quality
  • Selecting an Exposure Type enables integration with internal data sources (e.g., Fire Reports, Training Records)

This section must be completed before proceeding to Personnel Exposed and other sections.

Required Permissions

Users typically need:

  • Create Exposure Reports
  • Edit Exposure Reports
  • View Exposure Reports

Additional permissions may be required for importing data from other modules.

Video

Step-by-Step Guide

1. Access the Information Section

  1. While documenting an Exposure Report, select the Information section.

When documenting an Exposure select on the Information section.

 

2. Complete Required Fields

  1. Identify and complete the required fields:
    • Exposure Types
    • Incident Date/Time
    • Exposure Number (automatically generated)
  2. All other fields are optional or can be set as required but recommended for accurate documentation.

There are three required fields when collecting information of the Exposure.

 

3. Select Exposure Types

  1. Open the Exposure Types dropdown.
  2. Select all applicable exposure types for the incident.
  3. Click outside the dropdown to apply selections.

Note:
Once an exposure type is selected, you can import data from:

  • Fire Reports
  • Training Records
  • Inspections

From the Exposure Types dropdown select on all exposures that apply to the incident then select anywhere outside the box to have those items added.

 

4. Enter Incident Date and Time

  1. Select the Incident Date/Time field
  2. Enter date and time using your keyboard.
  3. If you selected the Calendar picker, a panel will appear on the right side.
  4. Enter the date and time using:
    • On-screen keypad, or
    • Your device’s keyboard
  5. Select Apply to confirm.

Tip:

  • Select Today to auto-fill the current date (time must still be entered manually).

Selecting the Incident Date/Time will populate a screen to the right where you can either enter the Date and Time using the keypad on the screen or your device's keypad then select Apply.

 

5. Enter Time of Exposure

  1. Select the Time of Exposure field.
  2. Enter the time using the same method as above.
  3. Select Apply.

Document the Time of Exposure in the same manner as the Date and Time then select Apply.

 

6. Enter Duration of Incident

  1. Input the Duration of Incident in minutes.

Fill out the Duration of Incident in minutes.

 

7. Enter Duration of Exposure

  1. Input the Duration of Exposure in minutes.

The Duration of Exposure is also documented in minutes.

 

8. Enter Location Details

  1. Complete the Address fields to document where the exposure occurred.

Complete any Address information to track where the Exposure took place.

 

9. Save or Continue the Report

  1. After completing the Information section, choose one of the following:
    • Select Personnel Exposed to continue documenting the report
    • Select Save to save progress and return later

Alert:

  • Selecting Close will cancel the Exposure Report and delete all entered information.

Once completed with the Information you can now select the Personnel Exposed to continue the Exposure or select the Save button to complete at a later time.

 

10. Confirm Exposure Creation

  1. After selecting Save, the Exposure Report is created and available for further editing.

If you have selected the Save button you will notice that the Exposure has been created.

Best Practices

  • Always select all applicable exposure types to ensure accurate classification.
  • Double-check date and time entries for accuracy and compliance.
  • Enter both incident duration and exposure duration for better reporting insights.
  • Complete address details to support location-based tracking and analysis.
  • Save progress if documentation cannot be completed in one session.
  • Avoid using Close unless you intend to discard all entered data.

Troubleshooting & FAQs

Why can’t I proceed to the next section?
Ensure all required fields (Exposure Types and Incident Date/Time) are completed.

Why is the Exposure Number not editable?
The Exposure Number is automatically generated by the system and cannot be modified.

Why can’t I import data?
You must select at least one Exposure Type before import options become available.

What happens if I click Close?
All entered information will be deleted, and the report will not be saved.

Can I edit the Information section after saving?
Yes, you can return and edit the section as long as the report is not finalized or restricted by permissions.