Purpose Statement

The Code Organizer provides fire and EMS departments with a centralized tool to manage, search, and organize inspection codes efficiently. This feature enables users to maintain accurate code databases, perform bulk operations, and ensure compliance by properly managing code associations with checklist items.

Background Information

The Code Organizer is located within the Inspections module and serves as the primary interface for managing inspection codes used throughout your department's operations. This tool is essential for maintaining organized code databases, especially when codes need to be updated, replaced, or deactivated while preserving associated checklist items. The advanced search and bulk action capabilities make it particularly valuable for departments managing large code inventories.

Required Permissions

Users need the following permissions to access and use the Code Organizer:

• Access to Inspections module
• View codes permission
• Edit codes permission (for modifications)
• Delete codes permission (for removal operations)
• Bulk actions permission (for multiple code operations)

1. A Code associated to a checklist item cannot be deleted.
   
2. A delete action is a hard delete and the data cannot be recovered.
   
3. See below regarding deactivating a code that is associated to a checklist item.
   

1. A Code associated to a checklist item cannot be deleted.
   
2. A delete action is a hard delete and the data cannot be recovered.
   
3. See below regarding deactivating a code that is associated to a checklist item.
   

1. If you choose to deactivate using the checkboxes on the left, the checklist items will remain active, but no code will be associated with them.
   
2. If you use the replacement icon in the action column, you can replace the current Code with a new Code for the associated checklist item.
   
3. This will also complete the deactivation of the selected Code value.
   

Best Practices

• Always use the advanced search feature when working with large code databases to improve efficiency
• Export code lists regularly for backup and external analysis purposes
• Before deleting codes, verify they are not associated with active checklist items
• When deactivating codes associated with checklist items, always consider using the replacement function to maintain data integrity
• Use bulk actions for efficiency when making similar changes to multiple codes
• Sort columns strategically to group related codes for easier management
• Review associated checklist items before making changes to understand impact

Troubleshooting & FAQs

Q: Why can't I delete a specific code? A: Codes associated with checklist items cannot be deleted. You must first deactivate the code or use the replacement function to substitute it with another code.

Q: What happens if I deactivate a code without replacing it? A: The associated checklist items will remain active but will lose their code association, which may impact reporting and compliance.

Q: Can I recover accidentally deleted codes? A: No, delete actions are permanent and cannot be recovered. Always verify your selection before confirming deletion.

Q: Why isn't my advanced search returning results? A: Check that your search criteria aren't too restrictive. Try using fewer filters or broader search terms.

Q: How do I know which codes are associated with checklist items? A: Use the "View Associated Checklist Item" action to see connections, or attempt a delete operation which will inform you if associations exist.