Inspections Module: Searching the Code Organizer

Inspections Module: Searching the Code Organizer

Purpose Statement

The Code Organizer search functionality enables users to efficiently locate specific codes, sections, and regulations within the inspection system. This feature streamlines the process of finding relevant codes by providing multiple filter options, reducing time spent manually browsing through extensive code libraries and ensuring accurate code selection during inspections.


Background Information

The Code Organizer serves as the central repository for all fire and building codes within the First Due platform. With potentially thousands of codes across multiple editions and code sets, the search functionality becomes essential for inspection personnel to quickly locate the appropriate regulations. This feature supports various code sets including International Fire Code (IFC), International Building Code (IBC), and local amendments. Users can search using partial information and combine multiple criteria to narrow results effectively.

Required Permissions

Users must have Inspections Module Access permissions to view and search the Code Organizer. Additionally, Code Organizer View permissions are required to access the search functionality and view code details.

Video


Step-by-Step Guide


  1. Navigate to the Inspection > Code Organizer.




  2. At the top of the page you will see the Code Organizer Search fields.



    Notes
    NOTE: In the Search Box there are many options to search for a code.  Is is best practice to fill out as much as possible to narrow down your search


  3. When selecting the Code Set, you will see a drop down menu for set of codes in your system. Select the check box next to the code(s) set you would like to use. 





  4. By clicking Edition Year, a drop down will appear with the edition year(s) available for the code selected. Select the desired year you would like to filter for.

                       





  5. If desired, enter a Chapter #.



  6. Click on the Chapter Title and the drop down will appear with a selections of names of the chapters.




  7. Enter the Section # (if known).


  8. Enter the Section Title (if known)



  9. Enter the Subsection # (if known).


  10. Enter the Subsection Title (if known).


  11.  Enter the Code # (if known).



  12. Enter the Code Paragraph Title (if known).



  13. Select the Status of the Code as Active or Inactive.




  14. Enter any Tags that have been added to the Code.



  15. If needed, type in the Code Description.



  16. Navigate to and select the  button.

Best Practices

Search Strategy:

  • Start with broader criteria (Code Set and Edition Year) then add specific details
  • Use partial text when you're unsure of exact wording
  • Combine multiple search fields for more precise results
  • Save frequently used search combinations as bookmarks

Efficiency Tips:

  • Use tags consistently to improve future searches
  • Keep commonly referenced codes readily accessible through favorites
  • Verify code status (active/inactive) before applying to inspections
  • Cross-reference chapter and section numbers with official code books

Avoid These Common Mistakes:

  • Don't leave all fields blank - results will be too broad
  • Don't rely solely on code numbers without verifying edition year
  • Don't ignore status filters - inactive codes should not be used for current inspections

Troubleshooting & FAQs

No Search Results Found:

  • Verify spelling in text fields
  • Try removing some search criteria to broaden results
  • Check that the correct Code Set and Edition Year are selected
  • Confirm the code exists in your system's database

Too Many Results Displayed:

  • Add more specific search criteria
  • Use exact chapter or section numbers
  • Include relevant tags to narrow results
  • Filter by status (Active only)

Search Results Don't Match Expectations:

  • Review all selected search criteria
  • Clear search fields and start with basic criteria first
  • Verify you have the correct permissions to view all code sets

Frequently Asked Questions:

  • Q: Can I search multiple code sets simultaneously? A: Yes, select checkboxes for all desired code sets.
  • Q: Do I need to fill out every search field? A: No, use only the fields where you have known information.
  • Q: Can I save my search criteria? A: Currently, searches are not saved automatically. Use browser bookmarks for frequently accessed codes.

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