Adding a Code to the Code Organizer
Purpose Statement
To demonstrate how to add a new Code to the Code Organizer module, enabling fire departments and EMS agencies to create standardized inspection codes for efficient categorization and tracking of violations, deficiencies, or compliance items during inspections.
Background Information
The Code Organizer is a centralized module within the inspection system that allows departments to create, manage, and organize inspection codes used during fire prevention activities, building inspections, and compliance checks. Codes help standardize documentation, ensure consistency across inspectors, and facilitate reporting and data analysis. This feature is essential for maintaining organized inspection records and meeting regulatory compliance requirements.
Required Permissions
To add codes to the Code Organizer, users must have:
- Inspector or Administrator permissions
- Code Management access rights
- Inspection module permissions
Video
Step-by-Step Guide
Best Practices
- Use consistent naming conventions for code numbers and descriptions
- Include descriptive tags that inspectors will naturally search for
- Regularly review and update code descriptions to maintain accuracy
- Consider creating codes in batches by category for efficiency
- Test new codes in a few inspections before rolling out department-wide
- Keep active codes current and archive outdated ones rather than deleting
Troubleshooting & FAQs
Q: Why can't I see the Create Code button? A: Verify you have the appropriate permissions for code management. Contact your system administrator if needed.
Q: Can I edit a code after it's created? A: Yes, codes can be modified after creation, but changes may affect historical inspection data.
Q: What happens to inspections that used a code I deactivated? A: Historical data remains intact, but the code will no longer appear in active selection lists.
Q: How many tags should I add to each code? A: Use 3-5 relevant tags that inspectors would naturally search for to ensure optimal discoverability.
Related Articles
- Add Standard Remarks to Codes
- Managing Code Categories in the Code Organizer
- Editing and Deactivating Inspection Codes
- Using Advanced Search in Code Organizer
- Setting Up Code Permissions and User Access
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