Apparatus Fleet Overview: General Navigation
Purpose Statement
The Fleet Overview within the Assets module provides a centralized dashboard for monitoring and managing all department apparatus.
Background Information
The Fleet Overview serves as the primary command center for apparatus management, displaying real-time status information across the entire department fleet. This comprehensive view supports operational decision-making by providing immediate visibility into apparatus availability, maintenance requirements, and operational readiness. The interface is organized by apparatus groups and includes integration with scheduling systems for personnel-specific apparatus assignments, making it essential for both administrative oversight and field operations management.
Required Permissions
Users must have appropriate permissions within the Assets module to access Fleet Overview functions. Required permissions typically include:
- Assets module access
- Apparatus Overview viewing permissions
- Service status management permissions (for status changes)
- Check initiation permissions (for maintenance functions)
- Work order access permissions (for maintenance management)
Contact your system administrator if you cannot access specific Fleet Overview functions.
Video
Step-by-Step Guide
A - Apparatus may be placed In or Out of Service.
B - If accounts are utilizing the Primary or Reserve Status, it may be managed from here.
C - Any checks that are due will display and may be initiated.
D - Displays the number of open work orders. Selecting the hyperlink will direct users to the Work Order section of the Overview record for that Apparatus.
* - Secondary ID is optional to be displayed in the Fleet Overview and is also dependent upon which ID system admins choose.
Best Practices
Do:
- Regularly monitor apparatus service status across the fleet
- Use apparatus groups to efficiently organize and view fleet segments
- Initiate maintenance checks promptly when they appear as due
- Access detailed apparatus records for comprehensive maintenance planning
- Utilize "My Apparatus" feature for quick access to assigned apparatus
Don't:
- Change apparatus service status without proper authorization or coordination
- Modify apparatus status without understanding operational impacts
Troubleshooting & FAQs
Q: Why don't I see "My Apparatus" in the Fleet Overview? A: "My Apparatus" is only available for accounts that utilize First Due's Scheduling module.
Q: How do I know which apparatus are available for response? A: Apparatus showing "In Service" status in the Fleet Overview are available for emergency response. Out of service apparatus require attention before deployment.
Q: Can I change apparatus status directly from the Fleet Overview? A: Yes, authorized users can manage service status and primary/reserve status directly from the Fleet Overview interface.
Additional Considerations
Operational Readiness Management
Use Fleet Overview for:
- Real-time assessment of response capabilities
Integration with Other Modules
Fleet Overview connects with:
- Scheduling module for personnel assignments
- Work Order system for maintenance tracking
- Check and inspection systems for compliance
- Reporting systems for fleet performance analysis
Status Management Protocols
Establish procedures for:
- Communication requirements when apparatus go out of service
- Coordination with dispatch for service status updates
- Documentation of status changes for audit purposes
Group Organization Strategies
Consider organizing apparatus groups by:
- Station assignments or geographic areas
- Apparatus type (engines, trucks, rescues, etc.)
- Service level (primary response, reserve, specialty)
Performance Monitoring
Use Fleet Overview data for:
- Fleet utilization analysis
- Resource deployment planning
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