Enabling AI - Generation Permission for selected Roles

Enabling AI - Generation Permission for selected Roles

Purpose Statement

The purpose of this feature is to provide administrators with the ability to control which user roles can access AI generation capabilities within the ePCR module. This permission ensures that AI-powered report generation is available only to authorized personnel, maintaining data integrity and compliance standards while streamlining documentation workflows.

Background Information

AI generation in the ePCR module allows authorized users to automatically generate portions of patient care reports based on incident data, reducing manual entry time and improving documentation consistency. This feature is particularly valuable for busy EMS crews who need to complete reports quickly while maintaining accuracy. Access control is essential to ensure proper oversight and maintain compliance with medical documentation standards.

Required Permissions

To enable AI generation permissions for other roles, users must have:

  • Administrator role access
  • Roles & Permissions management rights
  • ePCR module administration privileges

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Step-by-Step Guide

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1. From the Admin module select on Roles & Permissions.


From the Admin module select on Roles & Permissions.



2. From the Actions column select on the pencil icon for the roll you wish to edit.


From the Actions column select on the pencil icon for the roll you wish to edit.



3. From the Permissions tab select on ePCR.


From the Permissions tab select on ePCR.



4. Navigate to the Incident List Permissions and locate ePCR - AI generation permission and select Allow.


Navigate to the Incident List Permission and locate ePCR - AI generation permission and select Allow.



5. Remember to always select Save to keep any changes.


Remember to always select Save to keep any changes.


Best Practices

  • Only grant AI generation permissions to trained personnel who understand proper ePCR documentation standards
  • Regularly review which roles have AI generation access to maintain security
  • Consider creating specific roles for AI-enabled users rather than adding permissions to broad user categories
  • Document any changes to role permissions for audit trail purposes
  • Test AI generation functionality with new roles before deploying to field personnel

Troubleshooting & FAQs

Q: The AI generation option doesn't appear for users after enabling the permission. A: Ensure users log out and back in after permission changes, or clear browser cache if using web interface.

Q: Can multiple roles have AI generation permissions simultaneously? A: Yes, multiple roles can be granted AI generation permissions based on organizational needs.

Q: What happens if I forget to save the changes? A: Any unsaved permission changes will be lost. Always verify changes are saved before navigating away from the permissions screen.

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