Purpose Statement

This article explains how to complete a reinspection within the Inspections module in First Due. Reinspections ensure that previously identified violations are reviewed, resolved, and properly documented to maintain compliance and accurate reporting.

Background Information

Reinspections occur after an initial inspection identifies violations (failures or citations) that require follow-up. When the system setting is enabled to require reinspections for open violations, users must complete a reinspection before closing out the inspection process.

Key behaviors:

• Reinspections are automatically tied to the original inspection.
• Previous violations are carried forward for review.
• Additional reinspections may be required if violations remain unresolved.

Required Permissions

Users must have:

• Access to the Inspections module
• Permission to view and edit inspections
• Permission to complete inspections and submit reports

Video

Step-by-Step Guide

1. Navigate to Inspections

1. Go to Inspections.
2. Select either:
   • Inspection List, or
   • My Inspections

2. Filter for Reinspections

1. Open the Filters panel.
2. Locate Is a Reinspection.
3. Select Yes.
4. Click Apply.

3. Identify the Correct Reinspection

1. Review the inspection list.
2. Look for naming conventions:
   • -1 = First reinspection
   • -2, -3 = Subsequent reinspections

3. Click the appropriate inspection to open it.

   

4. Confirm Inspection Details

1. Verify you are in the correct inspection.
2. Review:
   • Property information
   • Contacts
   • Pre-planning details (if needed)

5. Review Previous Issues

1. Navigate to the Checklist.
2. Observe that:
   • All previous violations appear at the top.
   • Items marked as:
     • Failure
     • Citation
     • Corrected
       are included.
3. Note:
   • “Corrected” items are automatically marked as Resolved, but still require verification.

6. Update Violation Statuses

1. For each previous issue:
   • Confirm whether it has been resolved.
   • Update status to Resolved if no longer a failure or citation.
2. If any item remains:
   • Failure or Citation → Another reinspection will be required.

7. Complete Remaining Checklist Items

1. Continue through the rest of the checklist.
2. Update any additional findings as needed.

8. Review Violations

1. Click Review Violations.
2. Confirm:
   • No open violations remain (if fully resolved).

9. Capture Signatures

1. Navigate to Signatures.
2. Collect required signatures.

10. Complete the Reinspection

1. Click Complete.
2. Wait for confirmation that the inspection is completed.

11. Send Inspection Report

1. Open the Inspection Report.
2. Optionally include:
   • Linked reports (e.g., invoices, permits)
   • Attachments
3. Click Send.
4. Confirm message: Report sent successfully.

Best Practices

• Always verify previously corrected items to ensure compliance.
• Use photos and remarks for documentation clarity.
• Resolve all violations or additional reinspections can be scheduled. 
• Ensure signatures are completed before finalizing.

Troubleshooting & FAQs

Q: Why am I being prompted to schedule another reinspection?
A: There are still open violations marked as failure or citation.

Q: Why are corrected items still showing in the checklist?
A: They remain visible for verification but are automatically marked as resolved.

Q: How do I confirm I’m in the correct reinspection?
A: Check the inspection name suffix (-1, -2, etc.) and verify property details.

Q: Can I send reports with additional documents?
A: Yes, you can include linked reports and attachments before sending.