Purpose Statement

This feature allows inspectors to review and, when permitted, change the inspection form before completing an inspection. Reviewing the form before completion helps ensure the correct documentation is used and supports accurate inspection records and departmental processes.

Background Information

Fire departments may use different inspection forms based on the type of inspection, facility, or departmental requirements.

During an inspection, an inspector may determine that a different form is needed than the one originally selected. When the Inspection Type is configured to allow inspectors to change forms, the inspector can review and update the form before completing the inspection instead of restarting the inspection.

Required Permissions

The ability to change the inspection form depends on the department's Inspection Type configuration.

The Inspection Type must be configured to allow the inspector to change the form. If the Form dropdown is unavailable during the inspection, contact your First Due administrator to verify the applicable Inspection Type configuration.

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Step-by-Step Guide

1. Complete the checklist and signature requirements.

After completing the required checklist and signatures, do not complete the inspection yet. Proceed to Step 2 to verify the inspection form.

2. Review the Inspection Report.

Select Inspection Report and verify that the correct form is displayed.

3. Change the form, if necessary.

If the displayed form is incorrect, select the appropriate form from the Form dropdown.

The Form dropdown is available only when the Inspection Type is configured to allow an inspector to change the form.

4. Complete the inspection.

After verifying that the correct form is selected, select Complete.

5. Confirm the form.

Review the form shown in the confirmation window.

• If the form is correct, select Continue.
• If the form is incorrect, select Cancel, return to Step 3, and select the correct form.

6. Send the form.

After confirming the correct form, send the form according to your department's inspection workflow.

Best Practices

• Review the selected form before completing every inspection.
• Verify that all required checklist items and signatures are complete before reviewing the final report.
• Become familiar with the inspection forms used by your department and when each form should be selected.
• If you are unsure which form to use, follow your department's inspection procedures or consult a supervisor.
• Use the final confirmation screen as an additional opportunity to verify the selected form before continuing.
• If the Form dropdown is unavailable, verify the Inspection Type configuration before attempting to complete the inspection.

Troubleshooting & FAQs

The Form dropdown is not available. Why can't I change the form?

The Inspection Type must be configured to allow inspectors to change the form. Contact your First Due administrator to verify the applicable Inspection Type configuration.

What should I do if the wrong form appears when I select Complete?

Select Cancel on the confirmation screen. Return to the Form dropdown, select the correct form, and then complete the inspection again.

When should I verify the inspection form?

Verify the form after completing the checklist and signature requirements but before selecting Complete. You will also have an opportunity to confirm the form before continuing.

Why should I review the form before completing the inspection?

Reviewing the form helps ensure the inspection is completed using the appropriate documentation for the inspection being performed.