Skip to main content

Search

Knowledge Center

Inspection Record - Schedule Reinspection

Purpose Statement

The Schedule Reinspection feature enables fire prevention officers and inspection personnel to efficiently schedule follow-up inspections when violations or failed checklist items are identified during initial inspections. This automated workflow ensures compliance requirements are met and provides clear tracking of reinspection schedules, helping departments maintain regulatory standards and follow-up on safety violations.

Background Information

Fire prevention inspections often reveal violations or deficiencies that require follow-up verification after corrective action. The Schedule Reinspection feature streamlines this critical process by automatically prompting users when reinspections are needed based on inspection settings and violation types. This functionality is essential for maintaining inspection compliance, ensuring public safety standards, and providing documentation trails for regulatory reporting. The system integrates with calendar scheduling and assignment workflows to optimize resource allocation and inspection follow-through.

Required Permissions

To schedule reinspections, users must have the following permissions:

  • Inspection Management - Create and edit inspection records
  • Schedule Management - Access to scheduling functions and calendar
  • Violation Tracking - Ability to view and manage violation status
  • Reinspection Assignment - Permission to assign reinspections to personnel

Video


Step-by-Step Guide

​
​
​
1. Dependent upon Inspection Settings, with any "Open Violations" (Checklist items with Fail or Citation selected), you may be required to schedule a reinspection.






2. Example #1 - Failed Checklist Item.






3. Example #2 - Checklist Items marked as "Citation."






4. Click on Signatures and enter signatures per Inspection Type requirements.


Click on Signatures and enter signatures per Inspection Type requirements.



5. Click on Schedule Reinspection to open the Schedule Reinspection dialog window. The user will have to select "Complete" after saving the scheduled reinspection.






6. Alternatively, Click on Complete, schedule the reinspection and when save is selected, the inspection will be set to "Complete" status.






7. Schedule Reinspection dialog modal.






8. Select Schedule to. Options are Calendar (select date), Next Day, 5 Business days, 10 Business Days, 20 Business days and Will Call. Selecting Will Call will not require a date to be selected. Assigned to, Shift, Fire Station, and notes can be selected or entered if needed.


Select Schedule to. Options are Calendar (select date), Next Day, 5 Business days, 10 Business Days, 20 Business days and Will Call. Selecting Will Call will not require a date to be selected. Assigned to, Shift, Fire Station, and notes can be selected or entered if needed.



9. Click on Save. If scheduling the Reinspection after selecting Complete, the Inspection will be set to complete status automatically.


Click on Save. If scheduling the Reinspection after selecting Complete, the Inspection will be set to complete status automatically.


10. Click on Close.

​
Click on Close.


Best Practices

  • Always complete required signatures before scheduling reinspections to ensure proper documentation
  • Use the "Complete" method (Step 6) when you're ready to finalize the inspection immediately after scheduling
  • Select appropriate scheduling timeframes based on violation severity and local regulations
  • Include detailed notes in the reinspection scheduling to provide context for the assigned inspector
  • Verify all violation details are accurately documented before scheduling follow-up inspections
  • Use "Will Call" scheduling for violations where property owners need to contact the department when ready
  • Assign reinspections to inspectors familiar with the property or violation type when possible

Troubleshooting & FAQs

Q: Why can't I complete my inspection without scheduling a reinspection? A: The system automatically requires reinspection scheduling when violations or failed items are present, based on your department's inspection settings. This ensures compliance with follow-up requirements.

Q: What's the difference between using "Schedule Reinspection" vs. "Complete" first? A: Using "Schedule Reinspection" first requires you to manually set the inspection to "Complete" afterward. Using "Complete" first automatically finalizes the inspection status when you save the reinspection.

Q: Can I modify a scheduled reinspection after saving? A: Yes, scheduled reinspections can typically be edited through the inspection management system or calendar interface, depending on your permissions.

Q: What happens if I select "Will Call" scheduling? A: "Will Call" scheduling doesn't set a specific date and allows the property owner to contact your department when they're ready for reinspection.