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Knowledge Center

Adding or Managing Pouches for Med Kits

Purpose Statement

This article explains how to create and manage pouches within a Med Kit in the Medications module. Pouches help organize medications within a kit, making it easier for personnel to locate, track, and maintain medication inventory. Proper pouch configuration improves efficiency during kit checks and ensures medications are grouped logically for field use.

Background Information

Med Kits can contain multiple medications that are often organized into pouches for easier access and inventory management. Each pouch can contain multiple medications, and administrators can configure minimum counts, organize medication placement, and relocate medications between pouches.

This feature helps departments maintain consistent kit organization across apparatus, vehicles, and stations while supporting compliance and accurate medication tracking.

Required Permissions

Users must have appropriate permissions within the Medications module to create or modify Med Kits and their associated pouches.

Typical permissions may include:

  • Medications Module Access

  • Med Kit Management (Create/Edit)

  • Medication Configuration Permissions

  • Administrative or Supervisor-level access (recommended)

Departments may configure permissions differently depending on user roles.

Video

Step-by-Step Guide

1. Navigate to the Med Kit List

  1. Navigate to the Medications module.

  2. Select Med Kit List.

Lets begin by navigating to the Medications module then select on Med Kit List.

 

2. Create or Edit a Med Kit

  1. To create a new kit, select + Med Kit.

  2. To edit an existing kit, select the Pencil icon in the Actions column.

Manage pouches by creating new or managing existing kits.

 

3. Open the Pouches Tab

  1. Within the Med Kit configuration screen, select the Pouches tab.

Select the Pouches tab.

 

4. Create a New Pouch

  1. Select the + Pouch button.

  2. A new pouch will be created and displayed in the list.

To create a new pouch select on the + Pouch button.

 

5. Manage the Pouch

Within each pouch you can:

  • Select the Pencil icon to edit the pouch name.

  • Select the Trashcan icon to delete the pouch.

  • Select the Arrow icon to expand or collapse the pouch and display associated medications once added.

The New Pouch is now created and can be managed.

 

6. Name the Pouch

  1. Select the Pencil icon.

  2. Enter the desired pouch name.

After selecting the Pencil Icon you can now type in a name for the pouch

 

7. Assign Medications to the Pouch

  1. Select the + Medication button.

  2. From the Medication Form dropdown, choose the medication to assign.

To begin associating medication to this pouch select the + Medication button

Users can:

  • Type in the search bar to filter the list.

  • Scroll through the available medications.

  • This list is generated from the medications you have added within the Medication setup.

From the Medication Form dropdown select which medication to assign to the pouch.

 

8. Configure Medication Minimum Counts

  1. After selecting the medication, configure the Minimum Count for that medication within the pouch.

  2. If necessary, remove the medication using the Trashcan icon.

Now you are able to set a minimum count for the selected medication within this pouch.

 

9. Move a Medication to Another Pouch

  1. Select the checkbox next to the medication.

  2. Select Move to Pouch.

To move or relocate a Medication Form from one pouch to another select the box next to the Medication then select the Move to Pouch button.

 

10. Choose the New Pouch

  1. In the Move to Pouch modal, select the destination pouch from the dropdown.

From the Move to pouch modal select a new destination from the dropdown.

 

11. Save the New Pouch Assignment

  1. Select Save to complete the relocation.

Once the new pouch location is chosen then select Save.

 

12. Reorder Pouches or Medications

  1. Enable the Reorder button.

  2. Drag and reorganize:

    • The order of pouches

    • The order of medications within a pouch

By enabling the Reorder button you can reorganize the order of pouches or medications within a pouch.

 

13. Save the Med Kit

  1. Select Save when creating a new Med Kit.

  2. Select Update when editing an existing Med Kit.

Remember to select Update when editing or Save when creating a new Med Kit to ensure all changes are made.

 

14. Caution When Updating a Med Kit

When updating a Med Kit, a Caution Modal may appear.

Selecting Continue will remove the Seal history associated with that Med Kit.

If updating a Med Kit you may receive a Caution Modal.

Best Practices

  • Organize medications into pouches based on treatment type or frequency of use.

  • Use clear and standardized pouch naming conventions across all kits.

  • Regularly verify minimum medication counts to support restocking workflows.

  • Avoid unnecessary pouch deletion, as it may disrupt kit organization.

  • Review pouch configurations periodically to ensure alignment with operational procedures.

Troubleshooting & FAQs

Why can’t I add medications to a pouch?
Ensure the medication has been configured in the Medication Form list within the Medications module.

Why does the Seal History warning appear when updating a Med Kit?
Updating the Med Kit configuration may affect kit tracking history. The system warns users that continuing will remove existing seal history.

Why can’t I move a medication to another pouch?
Confirm that:

  • A destination pouch exists.

  • The medication checkbox is selected before choosing Move to Pouch.

Can I reorder medications within a pouch?
Yes. Enable the Reorder function to drag and rearrange medications within the pouch.