The Time Card Settings feature within the Scheduling Module enables administrators to configure how time cards are displayed, processed, and approved throughout your organization. This functionality ensures accurate tracking of working hours, work types, and time off categories while establishing automated notification workflows for pending approvals, helping maintain timely payroll processing and compliance requirements.
Time Card Settings serve as the central configuration point for your organization's time tracking system. These settings determine how time cards appear to users (weekly or by pay period), control which time types are visible, and establish notification rules for pending approvals. Properly configured time card settings ensure supervisors are promptly notified of pending approvals, reduce payroll processing delays, and maintain accurate records for compliance and reporting purposes. This feature is typically configured during initial system setup and adjusted as organizational needs evolve.
Navigate to Scheduling > Setup from the main menu, then click on Time Card to access the configuration options.
Enable the Remind if not Approved option to activate automatic notifications for pending time cards. Enter the number of hours that should elapse before the system sends a reminder notification about unaddressed pending time cards.
Choose between Weekly or Pay Period display options. Note that Pay Period settings are configured separately in Settings > Report Settings.
Enable Only Show Time Types Used to display only Work Types and Time Off Types with recorded hours. This setting hides unused categories, creating a cleaner interface for users.
Turn on Notification Options to configure approval notification routing. This reveals Three notification methods:
When Any approver of Time Cards is selected, a list of available approvers appears. Check the boxes next to individuals who should receive time card approval notifications.
When Notify on-duty is selected, you can target notifications to:
This ensures notifications only reach on-duty personnel with time card approval authority.
Click Save in the upper right-hand corner to apply all settings.
Q: Notifications aren't being sent for pending time cards
Q: Time card display doesn't match our pay period
Q: All time types are showing even though we only use a few
Q: On-duty notifications aren't reaching the right people
Q: Can we have different settings for different departments?