Setting up the ePCR - Demographics

Setting up the ePCR - Demographics

Purpose

  1. To explain how to enter the data elements of Demographics section of your EMS Setup and to define those data elements.

Video


Related Articles

  1. Setting up the ePCR - Demographics (this article)
  2. Setting up the ePCR - EMS Contacts
  3. Setting up the ePCR - Vendor Directory
  4. Setting up the ePCR - Protocols
  5. Setting up the ePCR - Devices
  6. Setting up the ePCR - Stations
  7. Setting up the ePCR - Custom Elements
  8. Setting up the ePCR - Statistics
  9. Setting up the ePCR - Form Language
  10. Setting up the ePCR - Validation
  11. Setting up the ePCR - Export Summary

Directions

  1. Welcome to the First Due ePCR setup process. The first section we will visit is the Demographics page. To access this page navigate to Incident Documentation > EMS Setup > Demographics.





  2. If not already configured, you'll need to select your state(s) by selecting the Add State button. 


    Warning
    NOTE:  If you provide service to  more than one state , you are required to complete the Demographics section for  each state . 










  3. There are 19  fields  in the Demographics section. Fields that are required are denoted with an asterisk in parentheses (*) . Below is a table describing each field. When finished entering data, select " Save ".






Table: Demographics Dataset

  1. To learn more about the NEMSIS Demographic data set, please visit these pages:

    1. NEMSIS v3.4.x Data Dictionary
FIELD
NEMSIS ELEMENT ID
DESCRIPTION
PARAMETERS
NOTES
EXAMPLE
1
State Agency EMS ID ( required)
dAgency.01
The unique ID assigned to your agency which is associated with all state licensure numbers and information.
1-50 characters
Available from your state EMS authority.
11110000
2
EMS Agency Number ( required)
dAgency.02
The state-assigned provider number for your agency
1-15 characters
Available from your state EMS authority.
1111
3
NPI ( required if agency bills for service)
dAgency.25
NPI = National Provider Identifier issued by CMS (Centers for Medicare and Medicaid Services)
2-255 characters
Only EMS Agencies that bill for service will have an NPI number. You can enter multiple NPIs by selecting "+" button next to this field.
22222
4
Primary Service Type Code ( required)
dAgency.09
Primary service provided by your agency
Single select from 9 choices
Select your primary service/mission.
911 Response (Scene) with Transport Capability
5
Other Service Type Codes
dAgency.10
Additional services provided by your agency
Multi-select from 9 choices
Same codes as found in "Primary Service Type Code". 
Multiple
6
Specialty Service Capabilities
dConfiguration.11
Special services provided by the agency and available within the service area
Multi-select from 18 choices
Select speciality(-ies) that your agency has and is able to share outside your primary jurisdiction.
Multiple
7
Level of Service ( required)
dAgency.11
The minimum level of EMS care provided for every request for service
Single select from 12 choices
This may be the license level granted by your state EMS authority.
Paramedic
8
Organizational Type Code (required)
dAgency.13
The type of your organization
Single select from 5 choices
The organization from which services are delivered.
Fire Department
9
Tax Status Code  ( required )
dAgency.14
Your organization's tax status
Single select from 3 choices
N/A
Other (e.g., Government)
10
Billing Status  ( required )
dConfiguration.12
Does your agency routinely bills for any services?
Yes or No
Select yes even if you just bill for a small segment of your responses.
Yes
11
EMD Provision to Service Area  ( required )
dConfiguration.13
Does your agency use Emergency Medical Dispatch (EMD) in your service area?
Single select from 3 choice
N/A
Yes, 100% of the EMS Agency's Service Area
12
Patient Monitoring Capabilities 
dConfiguration.15
Your agency's patient monitoring capability(-ies)
Multi-select from 10 choices
Select all that apply to your agency.
Multiple
13
Counties  ( required )
dAgency.06
The county(-ies) you provide service
Multi-select (choices will vary based on state of agency)
Select all counties that your agency serves.
One or Multiple
14
EMD Vendor
dConfiguration.14
The vendor/company associated with your EMD card set and algorithms
2-255 characters
Enter the name of the vendor that provides your Emergency Medical Dispatch card set. You can enter multiple EMD Vendors by selecting the "+" button next to this field.
APCO
15
Census Tracts  ( required )
dAgency.07
The census tract(s) your agency provides service
11-digit number for each census tract
In most instances, census tracts will be populated during your First Due account configuration. You can enter multiple Census Tracts by selecting "+" button next to this field.
 Multiple
16
Zip Codes  ( required )
dAgency.08
The zip code(s) your agency provides service
5-digit number for each zip code
In most instances, zip codes will be populated during your First Due account configuration. You can enter multiple Zip Codes by the selecting the "+" button next to this field.
Multiple
17
Time Zone
dAgency.23
The time zone where your agency is located 
Single select from 9 choices
N/A
GMT-0700 Mountain Time 
18
Daylight Savings Use
dAgency.24
Select Yes if your time zone observes Daylight Savings
Yes / No
The system time will automatically adjust for DST.
Yes
19
Department Website
dContact.12
Enter link to your agency's website Text field
Be sure to enter the complete URL
https://www.firstdue.com



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