This article explains how to configure the Demographics section of your EMS Setup, which contains essential agency information required for NEMSIS reporting and state compliance.
Background Information
The Demographics section is the foundational component of ePCR setup, containing critical organizational data including agency identifiers, service capabilities, geographic coverage areas, and operational characteristics. This information forms the basis for all ePCR documentation and reporting functions.
The Demographics configuration must be completed for each state your agency serves, as different states may have varying requirements and data elements. The system allows for multiple agency IDs with only one designated as primary.
Required Permissions
To complete this task, users need the following First Due permissions:
EMS Setup - Manage
Allow
Admin - Apparatus Locations - Apparatus Read
Read
Update
These permissions ensure users can access the EMS Setup module, configure demographics data, and manage apparatus information for crew call signs.
Video
Step-by-Step Guide
Step 1: Navigate to EMS Setup
Navigate to Incident Documentation Module and select EMS Setup
Step 2: Access Demographics Section
From EMS Setup select Demographics
Step 3: Add Your State (if not configured)
If not already configured, select your state(s) by selecting the Add State button
Important: If you provide service to more than one state, you are required to complete the Demographics section for each state.
Step 4: Select State and Add
Utilize the dropdown to select your state then select Add
Step 5: Add Agency Information
To enter Agency information select Add
Step 6: Enter State Agency EMS ID
Enter the unique ID assigned to your agency (dAgency.01)
This ID is associated with all state licensure numbers and information
Available from your state EMS authority
Step 7: Set Agency Status
Once agency information is entered, select if it is Primary and Active
For agencies with more than one EMS ID, only one can be set as the Primary however both can be set as Active
Actions column options:
Pencil Icon - edit agency information
Trashcan Icon - delete
Step 8: Complete Required Fields
There are 19 fields in the Demographics section
Fields that are required are denoted with an asterisk in parentheses (*)
Complete all required fields based on your agency's information
Step 9: Add NPI (if applicable)
Enter National Provider Identifier if your agency bills for service (dAgency.25)
Use the "+" button to enter multiple NPIs if needed
Use the down arrow to set as Not Applicable or Not Recorded
What NPI is: The NPI is a 10-digit number assigned by the Centers for Medicare & Medicaid Services (CMS). It is required for healthcare providers to conduct standard administrative and financial transactions under HIPAA
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