Setting up and Deploying Snap Assignments

Setting up and Deploying Snap Assignments

Purpose

  1. To explain how to set up and utilize snap assignments. 
  2. Snap assignments are used when a assignment is deployed on a case by case basis, like Technical Rescue Deployments.

Video 



Directions


1. Click on Scheduling > Setup.






2. Click on Assignments.


Click on Assignments.



3. Here you can see any current assignments within your department. Lets add a new one by clicking Add Assignment. 



Here you can see any current assignments within your department. Lets add a new one by clicking Add Assignment.



4. Here you can fill in the:
  • Name. 
  • Address Details for the assignment.





5. Next, you can associate the assignment with:
  • Unit Call Signs. 
  • Apparatus.
    • This Affects pulling names into Fire Reports.
  • Stations.
  • Boards.





6. Finally, you can:
  • Set the Recurrence Rule (When will the assignment appear on the Shift Board?)
  • Set the Start and End Time.
  • Set the First Occurance.
  • Set the Last Occurance.
The assignment has to appear on the Shift Board for one day to be classified as a snap. assignment. Set the First and Last Occurrence for a few months back to make this happen. 





7. Click on Positions. 


Click on Positions.



8. Click on Add Position.


Click on Add Position.



9. Determine:
  • What qualifier, if any, the position should hold. 
  • If the individual is the Officer in Charge.
    • This will automatically place the individual in that position on Fire and EMS Reports. 
  • If the position will count as a vacancy on the Shift Board. 
You can add additional positions as needed. 





10. Click on Save when done. 

Click on Save when done.



11. Next, go to Scheduling > Shift Board and hover over More options. Select Add Snap Assignment.





12. Fill in the:
  • Assignment
  • From and Until Date
  • Start and End time
Click Save when done. 





13. The snap assignment will be created and will appear at the bottom of the Shift Board assignments. The snap assignment can be identified by the green plus sign. 

​
The snap assignment will be created and will appear at the bottom of the Shift Board assignments. The snap assignment can be identified by the green plus sign.






    • Related Articles

    • Validating Assignments

      Purpose To explain how to validate Assignments on the Shift Board. IMPORTANT: Personnel and Scheduling modules have split. This article and video tell you to access the Personnel Module. You should instead access the Scheduling Module. Video ...

    • Adding Notes to Assignments

      Purpose To explain how to add notes to assignments. Video Directions 1. Click on Scheduling> Shift Board. 2. Click on the three dots next to the assignment, then click Add Note. 3. Type in the information that you want, and click Save. 4. Your note ...

    • Adding Holdover Hours to Assignments

      Purpose To explain how to add Holdover Hours to entire assignments. Oftentimes employees are held-over at the end of shift due to an incident. Adding Holdover Hours allows the department to document this for accurate reports and payroll purposes. ...

    • Setting up Boards

      Purpose To explain how to set up boards in the Scheduling module. NOTE: Boards are similar to saved views. They allow you to quickly view a select set of assignments. IMPORTANT: Personnel and Scheduling modules have split. This article and video tell ...

    • Setting Up Compound Rotations

      Purpose To explain how to set up compound rotations. Compound rotations allow for individuals to be placed on multiple assignments on a rotation. Video Directions 1. Click on Scheduling > Setup. 2. Click on Rotations. 3. Click on Compound Rotations. ...