Inspection Set-up - Standard Inspection Response
Purpose Statement
To provide administrators with clear instructions on how to configure Standard Inspection Responses within the Inspections Module. This setup allows departments to customize inspection terminology and response options to align with their specific operational procedures and compliance requirements.
Background Information
Standard Inspection Responses are predefined response options that inspectors can select during inspections to ensure consistency and efficiency in data collection. These responses can be customized to match your department's specific terminology, inspection protocols, and regulatory requirements. Common use cases include fire prevention inspections, building inspections, and compliance reviews where standardized responses help maintain data integrity and streamline the inspection process.
Required Permissions
Users must have Administrator permissions to access and modify Inspection Setup configurations. Specifically, users need:
- Inspections Module access
- Setup and Configuration permissions
- Standard Inspection Response management rights
Video
Step-by-Step Guide
Best Practices
- Review your department's inspection protocols before customizing terminology to ensure consistency
- Use clear, unambiguous language that all inspectors will understand
- Consider regulatory requirements when defining custom responses
- Test new terminology with a small group of inspectors before full deployment
- Document any custom terminology changes for training purposes
- Regularly review and update responses based on operational feedback
Troubleshooting & FAQs
Q: Changes aren't appearing in active inspections - why? A: Ensure you clicked "Save" after making changes. Active inspections may need to be refreshed or restarted to reflect new terminology.
Q: Can I add completely new response categories? A: This configuration allows customization of existing response terminology. Contact your system administrator for adding new response categories.
Q: Who can see these custom responses? A: All users with inspection access will see the customized terminology when conducting inspections.
Q: Can I revert to default terminology?
A: Yes, you can modify the Custom and Plural columns back to original terminology and save the changes.
Related Articles
ITM Reports - Compliance Check
Purpose Statement Automatic Compliance Checks streamline the follow-up process for ITM (Inspection, Testing, and Maintenance) reports that identify critical deficiencies in fire protection systems. This feature enables fire departments to ...Inspection Setup - System Options
Purpose Statement This guide demonstrates how to configure the System Options for the Inspections Module. These settings control various inspection workflows, notification preferences, scheduling parameters, and permit handling processes to optimize ...Creating and Importing an Inspection Checklist
Purpose Statement This feature enables fire departments and EMS agencies to create standardized inspection checklists by importing them from Excel templates. This streamlines the inspection process, ensures consistency across all inspections, and ...Fire Incident Setup - Narrative Template
Purpose Statement Narrative templates in First Due streamline fire incident documentation by providing pre-formatted text blocks that crews can quickly insert into incident reports. This feature reduces documentation time, ensures consistent report ...Inspection Type - Part 1: Creating and Editing Inspection Type
Purpose Statement The Inspection Type feature allows Fire/EMS agencies to create standardized inspection processes for various property types and compliance requirements. This functionality enables departments to maintain consistent inspection ...