New Features

Update Import Data Tool to Pull in Training Data

• What - The Import Data tool has been expanded to include Training data alongside Fire Incident data, with the tool renamed from "Import Fire Report Data" to "Import Internal Data." Users can now select between Fire Report and Training modules from a dropdown menu, with additional modules planned for future releases. When importing Training data, users can access the Training Classes list view with filtering options, preview records using the Eye icon, select mapped fields for import, and pull information directly into the Exposure form. Training fields are automatically mapped to corresponding Exposure fields, including Class Actual Start Date to Incident Date, Class Location to Exposure Address Components, and both Instructors and Attendees to Personnel Exposed/Involved.
• Why - This enhancement was implemented due to customer request to streamline data entry processes and reduce duplicate work when creating exposure records related to training activities.
• How - To import Training data into an Exposure record:
  • Navigate to the Exposure form and click Import Internal Data
  • Select Training from the dropdown menu (or select Fire Report to continue using the existing import functionality)
  • Use the filtering options in the right menu to locate the desired Training Class
  • Click the Eye icon to preview Training Class details before importing
  • Select the data fields you wish to import and click Import
  • Review the imported fields and make any necessary manual edits
  • Note: If you do not have Training permissions, the Training option will appear disabled
  • Note: You must select at least one Exposure Type before importing data, or you will receive a validation message
    

• Use Case - A Health & Wellness officer is creating an exposure record for a firefighter who was injured during a live fire training exercise. Instead of manually entering all the training details, the officer clicks Import Internal Data, selects Training from the dropdown, and filters to find the specific training class held on that date. After previewing the class details to confirm it's the correct session, they import the class start time as the incident date, the training facility location as the exposure address, and both the instructor and attendees as personnel involved. This automatically populates multiple fields with accurate information from the original training record, ensuring consistency across modules and saving significant data entry time.
  

Enhancements

Add Audit Log for UI Business Actions in Exposures Module

• What - New audit log entries have been added to capture key user actions within the Exposures module as part of a comprehensive audit logging initiative across multiple modules. The following Exposure-related actions are now automatically recorded on the Audit Log page: Exposure Record Created, Saved, Viewed, Edited, Deleted, Submitted for Authorization, and Authorized. Each logged action displays the corresponding Exposure ID when applicable, and all logs are assigned a Severity Level of Low for consistency with other audit records.
• Why - This enhancement was implemented due to customer request to improve compliance tracking, accountability, and the ability to monitor user activity within the Exposures module.
• How - To view audit logs for Exposure actions:
  • Navigate to the Audit Log page within the application
  • Review the logged events, which automatically include timestamps, user details, and the related Exposure ID when applicable
  • Note: These logs are generated automatically when users perform any of the listed actions within the Exposures module—no additional configuration is required
• Use Case - A department administrator needs to investigate when and by whom a specific exposure record was modified after questions arise about data accuracy. The administrator navigates to the Audit Log page and searches for the Exposure ID in question. The log displays a complete history showing that the record was created on a specific date by one user, edited twice by a supervisor to add medical information, submitted for authorization by the safety officer, and finally authorized by the fire chief. Each entry includes exact timestamps and user identification, providing a clear audit trail for compliance purposes and helping the administrator verify that proper authorization protocols were followed.
  

[Field Management] Add the Ability to Set Maximum Number of Characters for Custom Questions

• What - Fire Department users can now define character length limits for Custom Questions to ensure proper placement and alignment within forms. A new Maximum Characters field has been added to the Custom Question modal, allowing users to set text length restrictions for Integer/Number, Text/String, and Memo/Description field types. Character counters have also been added for Single Select and Multi Select field types to provide live feedback during form completion. Validation prevents users from entering more than the allowed number of characters for applicable field types.
• Why - This enhancement was implemented due to customer request to improve form layout consistency, maintain readability, and prevent data overflow issues that can occur when responses exceed expected lengths.
• How - To set character limits for Custom Questions:
  • Navigate to Field Management and access the Custom Question modal
  • When creating or editing a custom question, locate the Maximum Characters field
  • Enter the desired character limit for applicable field types (Integer/Number, Text/String, or Memo/Description)
  • Save the custom question
  • Note: Date/Time and Boolean field types do not support character limits
    
  • Note: During form completion, users will see live character counters for list and text-based fields and will be prevented from entering more characters than the defined limit
    

• Use Case - A training coordinator is creating a custom evaluation form with a question asking instructors to provide brief comments about student performance. To ensure responses remain concise and fit properly within printed reports, the coordinator sets a maximum character limit of 500 characters for the "Instructor Comments" field. When instructors complete the evaluation, they see a live character counter (e.g., "245/500 characters") that updates as they type, and if they attempt to exceed 500 characters, the system prevents additional input. This ensures all instructor feedback remains appropriately sized for the form layout while still allowing sufficient space for meaningful comments.
  

Update Associate Records to Show Training Records

• What - The Associate Records section within Exposures has been enhanced to automatically display linked Training data following the implementation of the Training import tool. The existing Associated Records table has been relabeled as "Fire Records," and a new "Training Records" table has been added below it. The Training Records table includes columns for Address, Training Class Date, Topics, Category, Actual Start Date, Actual End Date, and Actions. Users can add training records by clicking the "+Add" button, which opens a modal displaying all training records created by the logged-in user, and can bulk unlink records using the Bulk Unlink button when records are present. The View action opens the respective training class edit page in a new tab.
• Why - This enhancement was implemented due to customer request to provide visibility into the relationship between exposure records and training activities, enabling users to quickly identify and access related training information.
• How - To view and manage Training Records associated with an Exposure:
  • Navigate to the Exposure record and scroll to the Associate Records section
  • Review the Training Records table to see any linked training classes
  • Click +Add to open the Add Training Records modal and select from available training records
  • Click Add to link selected training records (a success message will confirm the action)
  • Click View in the Actions column to open the training class details in a new tab
  • Use the Bulk Unlink button to remove multiple training record associations simultaneously
  • Note: When no training records are associated, the table displays "No data available"
    

• Use Case - A Health & Wellness officer is reviewing an exposure record for a firefighter who reported respiratory issues after a training exercise involving smoke simulation. In the Associate Records section, the officer can immediately see the linked Training Record showing the specific training class held on that date, including the training facility address, the topics covered (smoke behavior and ventilation techniques), and the actual start and end times of the exercise. By clicking View, the officer opens the full training class record in a new tab to review the complete roster of attendees, the instructor's notes about smoke levels during the exercise, and the equipment used. This quick access to related training information helps the officer determine if other attendees from the same class reported similar symptoms and provides context for the exposure investigation without having to manually search through training records.