Equipment List: Deleting Equipment Items
Purpose Statement
The equipment deletion feature allows administrators to permanently remove equipment items from the system's records. This function helps maintain accurate equipment databases by eliminating outdated, damaged, or decommissioned equipment entries that are no longer needed for operational tracking or reporting purposes.
Background Information
This feature supports both individual item deletion and bulk operations for efficiency when managing large amounts of equipment. The system provides safeguards through confirmation prompts to prevent accidental deletions, and users also have the option to archive equipment instead of permanent deletion, preserving historical records while removing items from active inventory views.
Required Permissions
Users must have Equipment Management permissions within the Assets module to delete equipment items. This typically includes:
- Equipment Edit permissions
- Equipment Delete permissions
- Access to the Assets module
Contact your system administrator if you cannot access the deletion functions described in this guide.
Video
Step-by-Step Guide
Selecting the master checkbox at the top will select all items on the page
Best Practices
Do:
- Use the search and filter functions to locate specific items before deletion
- Consider archiving equipment instead of deletion to preserve historical records
- Verify equipment is no longer in service or needed before permanent deletion
- Use bulk operations when deleting multiple related items to improve efficiency
- Double-check selected items before confirming bulk deletions
Don't:
- Rush through the confirmation process without reviewing selected items
Troubleshooting & FAQs
Q: What's the difference between deleting and archiving equipment? A: Deleting permanently removes the equipment record from the system, while archiving removes it from active views but preserves the data for historical reference and reporting purposes.
Q: Can I recover deleted equipment items? A: No, deletion is permanent. Consider using the archive function if you need to preserve equipment records for future reference.
Q: Why can't I see the delete option for certain equipment items? A: Check with your administrator to ensure you have the proper permissions.
Q: The bulk delete option isn't working. What should I try? A: Ensure you've selected at least one equipment item using the checkboxes before accessing bulk actions.
Additional Considerations
Data Integrity Considerations
Before deleting equipment, verify that the items are not referenced in:
- Active incident reports
- Scheduled maintenance records
- Equipment assignment logs
- Inventory audit trails
Alternative to Deletion
The archive function provides a safer alternative to permanent deletion by:
- Removing equipment from active inventory views
- Preserving historical data for compliance and reporting
Bulk Operations Efficiency
When managing large amount of equipment, use bulk operations to:
- Process multiple decommissioned items simultaneously
- Maintain consistent deletion practices across equipment categories
- Reduce time spent on repetitive individual deletions
Related Articles
Equipment List: Bulk Operations
Purpose The purpose of this article is to demonstrate the bulk operations available in the Equipment List. Video Instruction This article contains instruction for all available bulk operations in the Equipment List. Steps 1 and 2 below under Bulk ...Equipment List: Editing Equipment Items
Purpose Statement This feature enables Fire/EMS personnel to update and maintain accurate equipment information within the First Due system, ensuring that equipment specifications, operational data, and administrative details remain current for ...Equipment List: Creating Custom Views in the Equipment List
Purpose The purpose of this article is to explain how to create custom views for the Equipment List. Related Articles Equipment List: Navigating the Equipment List Video Instruction 1. Select the Equipment List in the Assets Module. 2. Click on the ...NERIS Documentation - Equipment
Purpose The purpose of this article is to demonstrate how to document Equipment in a fire report. Video Directions 1. Within a fire report navigate to the Information section and select the Equipment tab. 2. To begin documenting Equipment information ...Kit List: Deleting Kits
Purpose The purpose of this article is to demonstrate how to delete existing kits in the First Due system. Kits can be deleted individually, or multiple Kits can be deleted simultaneously using First Due's Bulk Delete feature. Background Information ...