New Features

• What - Introduced comprehensive barcode scanning functionality for adding inventory and equipment to compartments, storage areas, and pouches. The feature includes both bulk scanning capabilities that remain open for multiple entries and individual item scanning options, with support for mobile device cameras and SKU conflict resolution.
• Why - This new feature was developed due to customer request to streamline inventory management processes by enabling rapid equipment and inventory addition through barcode scanning, reducing manual data entry time and improving accuracy during equipment assignments and inventory updates.
• How - Use barcode scanning across different areas:
  • Bulk Scanning (Multiple Items):
    • Navigate to Apparatus Overview → Compartment or Kit Overview → Pouch or Location Overview → Storage
    • Access the Inventory Tab and click the Scanner button
    • Component remains open for continuous scanning of multiple items
    • Close scanner when finished to view information
    • Mobile devices can use either front or rear camera
  • Individual Item Scanning:
    • Navigate to Add Inventory within any location
    • Click the Scanner Icon on individual inventory cards
    • Single-item scanning mode for specific entries
  • SKU Conflict Resolution:
    • When multiple inventory items share the same SKU, system displays dropdown
    • Select the specific inventory item from the list
• Use Case - Firefighters restocking Engine 3 after an incident can use bulk barcode scanning to quickly add multiple pieces of equipment and inventory items to various compartments by scanning each item's barcode, with the system automatically organizing items by location while the scanner remains active, significantly reducing restocking time and ensuring accurate inventory tracking without manual data entry errors.
  

• What - Added packaging detail information to both the viewed and printed versions of inventory requests, providing complete product packaging specifications alongside existing request information to ensure accurate ordering and fulfillment processes.
• Why - This enhancement was implemented due to customer requests to include comprehensive product packaging information in inventory requests, enabling purchasing personnel and suppliers to process orders more accurately and reduce errors in product specification and delivery.
• How - Packaging details are automatically included in inventory requests:
  • Navigate to any Inventory Request
  • View the request to see packaging details displayed alongside item information
  • Use the Print function to generate printed requests with packaging details included
  • Packaging information appears in both digital view and printed formats
  • Details are automatically populated from the item's packaging configuration
• Use Case - Procurement officers reviewing inventory requests for medical supplies can now see that IV fluid bags are packaged in cases of 12 units versus individual units, ensuring accurate quantity ordering and preventing over-ordering or under-ordering situations that could impact both budget and inventory availability for emergency response operations.
  

• What - Enhanced the printed version of work orders to include all associated comments, providing complete work order information in printed format. The comments section appears at the bottom of the printed work order and is only displayed when comments exist.
• Why - This improvement was made due to customer request to ensure all work order information, including important comments and notes, is available in printed format for field personnel, maintenance records, and compliance documentation purposes.
• How - Comments are automatically included in printed work orders:
  • Navigate to any Work Order with associated comments
  • Select the Print option for the work order
  • Comments appear automatically at the bottom of the printed version
  • Work orders without comments will not display the comments section
  • All existing work order information remains in the same format
• Use Case - Fleet maintenance technicians can now print work orders for apparatus repairs that include critical comments such as "Check for related hydraulic leaks after brake repair" or "Driver reported unusual noise during last incident response," ensuring field personnel have complete repair context and follow-up instructions without requiring system access during maintenance operations.
  

3.  Add Assigned To and Location to Import Tool for Kits.

• What - Enhanced the kit import tool to include assignment and location information through new columns: User Email, Apparatus Name, Compartment Name, Location Name, and Storage Name. These fields allow bulk import of kit assignments without requiring manual assignment after import.
• Why - This enhancement was implemented due to customer request to streamline kit setup processes by enabling complete kit configuration including assignments and locations during initial import, reducing manual data entry time and improving accuracy during system implementation or large-scale kit updates.
• How - Use the enhanced import tool for kit assignments:
  • Navigate to the Kits Import Tool
  • Include new columns in your import CSV file:
    • User Email for personnel assignment
    • Apparatus Name for vehicle assignment
    • Compartment Name for specific compartment location
    • Location Name for station/facility assignment
    • Storage Name for storage location assignment
  • Ensure all referenced users, apparatus, compartments, locations, and storage areas exist in the system
  • Invalid references will be ignored and corresponding kit fields will remain empty
  • Process the import as normal with enhanced assignment data
• Use Case - EMS supervisors implementing a new medical kit inventory system can import 50 kits with complete assignment data, automatically assigning specific kits to paramedics, ambulances, and compartments in a single import operation rather than manually configuring each kit's assignment individually, significantly reducing implementation time and ensuring consistent kit deployment across the department.
  

4.  Add Work Orders and Asset Checklist Data Points for Ad Hoc Reports.

• What - Expanded Ad Hoc reporting capabilities by adding new data fields for Work Orders (Vendor, Incident Number, Priority Level), Asset Checklist Questions/Answers (Remarks), and Asset Inspections (Started At), providing comprehensive reporting options for maintenance and inspection activities.
• Why - This enhancement was developed due to customer request to provide more detailed reporting capabilities for maintenance management and inspection tracking, enabling comprehensive analysis of work order patterns, asset performance, and inspection compliance across department operations.
• How - Access new reporting fields in Ad Hoc reports:
  • Navigate to Ad Hoc Reporting
  • Select appropriate data source:
    • Work Orders - access Vendor, Incident Number, Priority Level fields
    • Asset Checklist Question/Answer - access Remarks field
    • Asset Inspections (Completed) - access Started At field
  • Use new fields in Columns, Filters, Sort, Grouping, and Summary Rows tabs
  • Configure reports according to specific analysis requirements
  • Generate comprehensive maintenance and inspection reports
• Use Case - Fleet managers can now create detailed reports showing all high-priority work orders by vendor over the last quarter, including incident numbers that triggered repairs and remarks from inspection checklists, enabling analysis of maintenance patterns, vendor performance, and identification of recurring issues that may require equipment replacement or additional preventive maintenance protocols.
  

5.  Default Request Type Option in Inventory Request Board Setup.

• What - Added the ability to set a default request type when configuring inventory request boards, automatically pre-selecting the most appropriate request type for users creating requests on specific boards while maintaining the option to change the selection.
• Why - This enhancement was implemented due to customer request to improve workflow efficiency and consistency by reducing manual selection time for frequently used request types and ensuring board-specific request workflows follow department protocols and procedures.
• How - Configure default request types for inventory boards:
  • Navigate to Inventory Request Board Setup
  • Select or Edit an inventory request board
  • Choose the desired Request Type from available options
  • Click the Star icon to Set Default Request Type
  • Only one request type can be set as default per board
  • Selecting another type automatically unselects the previous default
  • Unselect default by clicking the star icon again
  • Users creating requests will see the default type pre-selected but can modify as needed
• Use Case - Supply coordinators can configure the "Emergency Supplies" board to default to "Urgent" request type, ensuring that requests for critical medical supplies or safety equipment automatically receive high-priority processing while still allowing users to select "Standard" for routine restocking requests, improving response time for emergency supply needs.
  

6.  Clone Compartment Equipment Groups.

• What - Added the ability to clone equipment groups in addition to inventory items from existing compartments when creating new compartments, allowing users to copy established compartment configurations without manual recreation. Users can selectively remove unwanted groups or inventory during the cloning process.
• Why - This enhancement was implemented due to customer request to reduce setup time for similar apparatus configurations by enabling replication of proven compartment layouts and equipment assignments, improving consistency across fleet vehicles and reducing configuration errors.
• How - Clone compartment configurations during creation:
  • Create a new compartment
  • Select Compartment to Copy from the dropdown
  • Dropdown displays compartments with existing inventory or equipment groups
  • Preview inventory, kits, and equipment items from selected compartment
  • Delete unwanted equipment groups from the preview if needed
  • Remove inventory items if not needed for new compartment
  • Complete compartment creation with cloned configuration
  • Cloned items maintain original organization and grouping
• Use Case - Fleet managers configuring a new Engine can clone the compartment setup from an existing Engine, automatically copying the established equipment groups and inventory assignments, then remove specialized rescue equipment that the new Engine won't carry, significantly reducing setup time while maintaining proven compartment organization and ensuring consistent equipment placement across similar apparatus.
  

7.  Compartment Equipment Group Reorder Functionality.

• What - Added the ability to reorder equipment within compartment groups using drag-and-drop functionality, allowing users to organize equipment positioning within groups for improved accessibility and workflow efficiency. Changes are reflected across compartment editing, viewing, audits, and inspections.
• Why - This enhancement was developed due to customer request to enable logical organization of equipment within compartments based on usage frequency, size, or operational requirements, improving equipment accessibility and reducing time needed to locate specific items during emergency operations.
• How - Reorder equipment within compartment groups:
  • Navigate to compartment with equipment groups
  • Locate the reorder icon for equipment items
  • Drag and drop equipment to desired position within the same group
  • Reordering is available to users with any equipment permission level
  • Changes reflect immediately in:
    • Compartment editing interface
    • Compartment viewing section
    • Equipment & Kit Audits during inspection startup
    • Active inspections for the compartment
• Use Case - Firefighters can organize tools in an Engine's main compartment by placing frequently used items at the front positions, with other items tools positioned toward the back, ensuring faster equipment access during structural firefighting operations and reducing time spent searching for critical tools during emergency responses.
  

8.  Swap-Revert Error When Reversing Inventory.

• What - Updated the inventory swap revert functionality to properly remove inventory items with zero quantities when reversing swap operations, ensuring clean data management and preventing null or zero-quantity inventory records from remaining in the system.
• Why - This improvement was made due to customer request to resolve data integrity issues that occurred during inventory swap reversal operations, ensuring accurate inventory tracking and preventing confusion caused by empty inventory records in equipment locations.
• How - The enhanced revert process operates automatically:
  • Perform asset swaps between vehicles as normal
  • Items are removed from source vehicle and added to destination vehicle
  • When Reverting a swap operation, items are completely removed from destination vehicle
  • No null values or zero-quantity records remain in destination location
  • Original quantities are restored to source vehicle
  • Selected amounts during partial reversals are handled correctly
• Use Case - When specialized rescue equipment swapped from Rescue 1 to Engine 4 for a water rescue incident is reverted after the incident, the equipment is completely removed from Engine 4 (no empty records) and fully restored to Rescue 1 with original quantities, maintaining clean inventory records and accurate equipment accountability across the fleet.

9.  Add Work Order Number Field to the Fluid Modal.

• What - Added a Work Order Number field to the fluid modal interface for apparatus fluid management, allowing users to track and associate work orders with fluid maintenance activities. The field appears as a column in the fluid list and is included in the fluid view modal with a maximum character limit of 30.
• Why - This enhancement was implemented due to customer request to improve maintenance tracking by linking fluid service activities to specific work orders, providing better documentation for fleet maintenance records and enabling correlation between fluid maintenance and repair activities.
• How - Use the Work Order Number field in fluid management:
  • Navigate to Apparatus Check → Fluid
  • Select Add/Edit Fluid from the interface
  • Enter Work Order Number in the new field (optional, maximum 30 characters)
  • Save the fluid record
  • View work order numbers in the fluid list as a column
  • Note that work order numbers cannot be edited from the view modal
• Use Case - Fleet maintenance supervisors can now link Engine 2's oil change to Work Order #2024-1205 in the fluid record, enabling tracking of maintenance costs, scheduling patterns, and warranty claims while providing a clear audit trail that connects fluid service activities to specific maintenance requests and budget allocations.
  

10.  Add Equipment Home Location to Ad Hoc.

• What - Enhanced the Ad Hoc reporting system by adding six new equipment home location fields to the Equipment data source: Home Location To, Home Location User Name, Home Location Compartment Name, Home Location Storage Name, Home Location Kit Name, and Home Location Pouch Name.
• Why - This enhancement was developed due to customer request to provide comprehensive reporting capabilities for equipment home location assignments, enabling detailed analysis of equipment distribution, accountability tracking, and inventory management across various organizational levels and storage locations.
• How - Access new equipment home location fields in Ad Hoc reports:
  • Navigate to Ad Hoc Reports
  • Select Equipment as your data source
  • Choose from the new home location fields:
    • Home Location To - Overall location assignment
    • Home Location User Name - Assigned personnel
    • Home Location Compartment Name - Specific compartment assignment
    • Home Location Storage Name - Storage area assignment
    • Home Location Kit Name - Kit-based assignment
    • Home Location Pouch Name - Pouch-level assignment
  • Use fields as Columns, Filters, Sort, Grouping, or Summary options
• Use Case - Equipment managers can create comprehensive reports showing all SCBA equipment with home locations assigned to specific personnel versus compartments versus storage areas, enabling analysis of equipment accountability methods and identification of equipment that may need reassignment for better operational efficiency and maintenance tracking.
  

11.  Add Notes and Time Field to Preventative Maintenance.

• What - Added Notes and Due Time fields to Preventative Maintenance creation for One Time scheduled maintenance events, allowing users to specify detailed maintenance instructions and set specific completion times. The Due Time field defaults to 12:00 AM and both fields have different editing permissions across various system areas.
• Why - This enhancement was implemented due to customer request to provide more detailed scheduling and instruction capabilities for one-time preventative maintenance events, enabling better planning and communication of specific maintenance requirements and timing constraints.
• How - Configure notes and timing for one-time preventative maintenance:
  • Navigate to Preventative Maintenance creation
  • Select Maintenance Type: Scheduled with One Time option
  • Configure the new fields:
    • Due Time (HH:MM) - Set specific completion time (defaults to 12:00 AM, not required)
    • Notes - Enter free text maintenance instructions
  • Editing permissions:
    • From Asset/Setup/Preventative Maintenance: Due Time not editable, Notes editable
    • From Preventative Maintenance page: Due Time editable, Notes not editable
  • Save the preventative maintenance schedule
• Use Case - Fleet supervisors can schedule annual ladder testing for Truck 1 with specific notes like "Inspect hydraulic cylinders and test all extension mechanisms" and set the due time to 8:00 AM to coordinate with the testing contractor's availability, ensuring maintenance teams have detailed instructions and proper scheduling coordination for specialized equipment inspections.
  

12.  BULK Remove Checklist Association for Sub Locations.

• What - Introduced bulk checklist association removal functionality for multiple sub-locations including compartments, pouches, and storage areas, allowing users to efficiently remove checklist associations from several locations simultaneously with confirmation prompts and success notifications.
• Why - This enhancement was developed due to customer request to streamline checklist management by enabling bulk operations for removing checklist associations, reducing administrative time and improving efficiency when reorganizing inspection protocols or updating equipment configurations across multiple locations.
• How - Use bulk checklist removal across sub-locations:
  • Navigate to Apparatus Check → Compartment, Station → Storage, or Kit → Pouch
  • Select one or more sub-locations (individual selection or "Check All")
  • Toggle becomes active showing Add/Remove options (defaults to "Add")
  • Switch toggle to Remove
  • Select checklists to remove from the dropdown menu
  • Click Apply button (activated when checklist is selected)
  • Confirm removal in the confirmation dialog: "Are you sure? This will remove the storage(s) from the selected checklists"
  • Success message displays: "<#> <sublocation> removed from checklists"
  • Verification:
    • Checklist associations are removed from selected sub-locations
    • Inspection history retains historical data
    • Other sub-locations and checklists remain unaffected
• Use Case - Operations supervisors updating inspection protocols can select all 8 compartments on Engine 2 and bulk remove the outdated "Weekly Equipment Check" checklist while maintaining the "Daily Apparatus Check" and "Monthly Deep Inspection" checklists, streamlining the transition to new inspection procedures without requiring individual compartment edits and ensuring consistent checklist management across the apparatus.