Purpose Statement

This feature enables Fire/EMS personnel to update and maintain accurate apparatus information within the First Due system, ensuring that vehicle specifications, operational data, and administrative details remain current for effective fleet management.

Background Information

Editing apparatus information is essential for maintaining accurate fleet records as apparatus specifications change or administrative information requires modification. The system provides comprehensive editing capabilities across multiple data categories including basic apparatus information, technical specifications, and EMS-specific data.

The apparatus editing interface supports updates to critical information while maintaining historical records and operational continuity. Changes to apparatus information automatically update related systems and reports, ensuring that current data is available throughout the department's operational systems.

The system provides two primary access methods for apparatus editing: through the Apparatus List and through the Apparatus Overview.  Both methods provide access to the same comprehensive editing capabilities and additional apparatus management functions.

Beyond basic information editing, the apparatus record provides access to related operational data including check lists, work orders, preventative maintenance schedules, fluid records, log books, and compartment configurations. This integrated approach ensures that all apparatus-related information remains coordinated and accessible through a single interface.

Required Permissions

To edit apparatus information, users must have:

• Apparatus Overview: Allow
• Equipment: Read, Update, Create, Delete (for apparatus equipment management)
• Apparatus List Saved Views: Read, Update, Create, Delete (for apparatus list access)
• Update status of equipment: Allow (if modifying apparatus operational status)
• Apparatus Read:  Read, Update, Create (for accessing apparatus interfaces)

Video

Step-by-Step Guide

1. Click on Apparatus List in the Assets module

2. Locate the Apparatus to edit

The list can be paired down by using the Filter option

3. Click on the Edit pencil for the Apparatus that needs to be updated

Apparatus records can also be accessed from the Apparatus Overview by locating the Apparatus and selecting Update Record

4. Edits can be made for the Apparatus Information, Specifications, and EMS Data

Information is also accessible for the following:

• Check List
  

• Work Orders
  

• Preventative Maintenance

• Fluids

• Log Book

• Compartments
  

5. Click on Save

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Best Practices

Data Accuracy and Completeness:

• Verify all information changes with official apparatus documentation before saving
• Update specifications immediately when apparatus modifications are made

Systematic Update Procedures:

• Use filtering options to efficiently locate apparatus requiring updates
• Establish regular review schedules for apparatus information accuracy

Troubleshooting & FAQs

Common Issues:

Q: I can't find the apparatus I need to edit. How can I locate it more efficiently? A: Use the Filter option to narrow down the apparatus list by specific criteria such as apparatus type, status, or station assignment.

Q: What's the difference between editing via Apparatus List versus Apparatus Overview? A: Both methods provide access to the same editing capabilities. Apparatus List is efficient for focused editing tasks, while Apparatus Overview provides contextual access during broader operational activities.

Q: Can I edit multiple apparatus records at the same time? A: Each apparatus record must be edited individually to ensure accuracy and prevent unintended changes to apparatus specifications.

Q: I made a mistake in editing apparatus information. Can I undo the changes? A: There's no automatic undo function, but you can re-edit the apparatus record to correct any errors. Consider maintaining backup documentation of critical specifications.

Q: Do changes to apparatus information affect historical records? A: Historical operational records are typically preserved, but current specifications and capabilities are updated throughout the system.

Q: Who should have permission to edit apparatus information? A: Editing permissions should typically be limited to administrative personnel, fleet managers, and supervisors responsible for apparatus management.

Technical Issues:

• If the Save function doesn't work, verify that all required fields are completed accurately
• For problems accessing apparatus records, check that you have appropriate permissions for apparatus editing
• Report persistent issues with the editing interface to your system administrator
• Clear browser cache if experiencing display problems with apparatus editing screens

Additional Considerations

Specification Change Documentation

Maintain documentation of significant apparatus specification changes, including modification dates, reasons for changes, and approval information. This supports audit requirements and helps maintain accurate historical records of apparatus capabilities.

Operational Impact Assessment

Consider how apparatus information changes might affect operational procedures, response planning, and personnel training. Coordinate significant specification changes with operational personnel to ensure continued effective utilization.

Related System Updates

Apparatus information changes may require updates to related systems such as CAD integrations, automatic vehicle location systems, or external reporting systems. Coordinate with IT personnel to ensure consistency across all integrated systems.