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Knowledge Center

Creating Events: Event Sign Up

Purpose Statement

The Event Sign-Up feature allows department members to request participation in eligible events through the Events and Activities Module. This process provides a simple, self-service way for users to express interest in events while allowing event creators to review and confirm attendance, ensuring accurate participation tracking and staffing oversight.

Background Information

Event sign-up is commonly used for training sessions, meetings, and other activities where participation is voluntary or capacity-based. In First Due, event sign-up is only available for events that have been configured as Sign-Up Eligible by the event creator.

While events can be viewed from multiple Daily Operations views, the Sign Up functionality is exclusively available from the Calendar View. Once a user submits a sign-up request, the event creator must approve or deny the request before participation is confirmed.

Required Permissions

To sign up for an Event, users must have:

  • Access to the Events and Activities Module
  • Permission to view Daily Operations
  • Permission to view Events on the Calendar

No administrative permissions are required to request event participation. Approval is managed by the event creator.

Video

 

Step-by-Step Guide

Navigate to Daily Operations

  • Open the Events and Activities Module.
  • Select Daily Operations. 


 

 

Open the Calendar View 

  • Within Daily Operations, select the Calendar View.
  • While events can be accessed from List, Daily, and Calendar views, the Sign Up option only appears in the Calendar View. 



 


Locate a Sign-Up Eligible Event

  • Use the available filters or search area at the top to narrow down events.
  • Events configured for sign-up will display Sign Up Eligible at the bottom of the event on the calendar.
     


 

Request to Sign Up

  • Select the event on the calendar.
  • An event modal opens.
  • Select the Sign Up button at the bottom of the modal.
  • A confirmation message appears indicating your request has been submitted.

Your attendance request must be reviewed and approved by the event creator.
 


 




Cancel a Sign-Up Request

  • Select the event again from the Calendar View.
  • Select Cancel Request.
  • A modal opens allowing you to include a cancellation reason (optional).
  • Confirm the cancellation.
     




 

Best Practices

  • Always use the Calendar View when signing up for events.
  • Verify the event is marked Sign Up Eligible before attempting to request participation.
  • Submit sign-up requests early to allow time for approval.
  • Cancel requests promptly if you are unable to attend.
  • Provide a cancellation reason when possible to assist event coordinators.

Troubleshooting & FAQs

Why don’t I see a Sign Up button?

  • The event is not configured as Sign-Up Eligible or you are not viewing the Calendar View.

Can I sign up from the List or Daily View?

  • No. Sign-up is only available from the Calendar View.

Is my attendance confirmed after signing up?

  • No. The event creator must approve your request.

Can I cancel my request after signing up?

  • Yes. Requests can be canceled from the Calendar View before approval.

Is a cancellation reason required?

  • No. Providing a reason is optional.