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Life Hazard Use

Purpose Statement

The Life Hazard Use feature allows fire departments to document and track life hazard group data and registration numbers within occupancy records. This functionality was designed to support New Jersey fire departments in maintaining compliance with state life hazard classification requirements while improving emergency response planning and inspection documentation.

By using this feature, departments can:

  • Track life hazard classifications for occupancies
  • Store and manage life hazard registration numbers
  • Maintain inspection and compliance documentation
  • Improve pre-incident planning accuracy
  • Ensure standardized life hazard data across occupancy records

Background Information

The Life Hazard Use feature is configured through Field Management and can be accessed from both Pre-Planning and Inspections workflows. Departments can create custom life hazard use codes and descriptions that align with their operational or state-specific requirements.

This feature supports occupancies with multiple life hazard classifications by allowing users to add more than one life hazard use entry to a single occupancy record.

Users can:

  • Create and manage life hazard use codes
  • Configure field visibility and permissions by role
  • Require validation for life hazard fields
  • Archive life hazard uses already associated with occupancy records
  • Add notes related to specific life hazard classifications

Required Permissions

Users will need appropriate role-based permissions to access and manage Life Hazard Use fields.

Recommended permissions include:

  • Access to Pre-Planning or Inspections modules
  • Ability to edit Occupancy records
  • Access to Admin > Field Management
  • Update permissions for:
    • Life Hazard Group
    • Registration Number
    • Life Hazard Use
    • Life Hazard Use Notes

Within Field Management, administrators can configure each field permission level:

  • Hide
  • Read Only
  • Update
  • Required Validation

Video

Step-by-Step Guide
 

Configure Life Hazard Use Fields in Field Management

  1. Navigate to Admin > Field Management.
  2. Use the search bar and type Life.

  3. Locate the following fields:

    • Life Hazard Group
    • Registration Number
    • Use

    • Use Notes

     

  4. To modify a field label:
    • Select the Edit Pencil icon.
    • Update the field label as needed.
    • Select Save.

 

  1. Configure permissions for each role for Life Hazard Group:
    • Hide
    • Read
    • Update
    • Required Validation
  2. Enable the Required Validation toggle if users must complete the field before saving.

 

Create or Manage Life Hazard Use Codes

  1. In Field Management, open the Life Hazard Use field.
  2. Add a new code by entering:
    • Code
    • Description
  3. Select Save.
  4. Existing codes can be:
    • Edited
    • Archived
    • Deleted (only if not currently in use)
  5. If a code is already associated with an occupancy, it can only be archived.

 

Access an Occupancy Record

Users can access occupancy records from multiple locations:

  • Pre-Planning > Pre-Plan Organizer
  • Pre-Planning > My Pre-Plans
  • Inspections > Organizer 
  • Inspections > Inspections List
  • Inspections > My Inspections
  1. Open the desired occupancy record.
  2. Navigate to the Occupancy section.
  3. Open the Demographics area.
  4. Scroll to the Life Hazard Use section.

 

Add a Life Hazard Use to an Occupancy

  1. Select the Plus (+) icon to add a new life hazard use entry.
  2. Enter the required Registration Number.
  3. Select a Life Hazard Use from the dropdown list.
  4. Add any applicable notes in the Notes field.
  5. Repeat the process if multiple life hazard classifications are required for the occupancy.
  6. Select Save before leaving the occupancy record.

 

Delete Life Hazard Uses

  • Users can delete newly created entries.
  • Once a life hazard use is associated with occupancy data, it can only be archived in Field Management.

Best Practices

  • Use consistent naming conventions for life hazard use codes.
  • Configure required validation for critical compliance fields.
  • Regularly review archived codes to ensure outdated classifications are not reused.
  • Limit update permissions to authorized administrative users.
  • Add detailed notes when occupancies contain multiple life hazard classifications.
  • Verify registration numbers during inspections to maintain accurate records.

Troubleshooting & FAQs

Why can’t I delete a Life Hazard Use code?

If the code is already associated with an occupancy record, the system only allows the code to be archived.

Why are Life Hazard Use fields not visible?

Verify the user role permissions within Admin > Field Management.

Why can’t I save the occupancy record?

A required validation field may not be completed. Review any required Life Hazard fields before saving.

Can an occupancy have multiple Life Hazard Uses?

Yes. Multiple Life Hazard Use entries can be added to a single occupancy record.

Where are Life Hazard Use options managed?

All Life Hazard Use codes and descriptions are managed within Admin > Field Management.